Administrative Support

Summary

We are seeking an experienced Administrative Support professional to support a finance team in Broomfield, CO for a 5-month contract. The role involves administrative tasks such as scheduling meetings, maintaining calendars, and creating documents, as well as general business support. The position requires onsite presence 3 days per week and remote work for 2 days.

Requirements

• Administrative Associate III – High School diploma or equivalent plus 4 or more years of related experience
• Administrative Associate Senior – High School diploma or equivalent plus 6 or more years of related experience

Responsibilities

• Provide onsite administrative support to Finance team members
• Schedule meetings, maintain calendars, and make conference room reservations
• Maintain calendars and provide support at meetings for designated team members
• Greet vendors and customers, and coordinate security access for visitors
• Collaborate and contribute on teams and projects
• Support the facilitation needs of training sessions
• Prepare statistical reports, gather, and interpret data, and maintain databases following department processes
• Create written documents, communications, and presentation materials for meetings and presentations
• Assist in the coordination of milestone celebrations, all-hands meetings, and networking events
• Facilitate the adoption of collaboration tools
• Coordinate office supplies, office moves, new hire onboarding and termination closeouts
• Troubleshoot and report IT issues and report facility needs for the assigned work area
• Coordinate travel, expense reports and catering
• Coordinate payment of invoices and other expenditures
• Assist on projects in various functional/program areas as assigned
• Work with sensitive and confidential information and situations, requiring the employee to handle situations appropriately, and maintain proper confidentiality
• Provide training and mentorship to junior-level employees

Preferred Qualifications

• Strong calendar management and Microsoft Excel skills
• Strong Microsoft Teams and SharePoint skills preferred

Benefits

• This 5-month contract role will work a hybrid schedule of 3 days per week in the office in Broomfield, CO and 2 days per week remote
• The role will pay between $20.91 per hour – $30.29 per hour