Administrative Support

Summary

Join us as a proactive and highly organized Administrative Support professional to provide full administrative assistance directly to our client.

Requirements

• Proven experience in an administrative, personal assistant, or executive assistant role, preferably supporting senior-level executives or clients
• Strong ability to manage time effectively, with the skill to prioritize tasks and handle multiple responsibilities
• Excellent organizational skills with the ability to manage a busy calendar and handle confidential information with discretion
• Outstanding written and verbal communication skills, with a professional and courteous demeanor
• Proficient in using scheduling tools (e.g., Outlook, Google Calendar), communication platforms (e.g., Zoom, Teams), and office applications such as Microsoft Office
• Ability to work independently and take initiative without needing constant supervision
• Keen attention to detail, ensuring all tasks are completed accurately and efficiently
• Adaptable to changing priorities and capable of handling urgent requests

Responsibilities

• Maintain and organize the client's diary, ensuring meetings, appointments, and events are scheduled efficiently
• Arrange internal and external meetings, including scheduling, sending invites, preparing agendas, and ensuring all necessary materials are provided
• Act as the primary point of contact, handling incoming and outgoing communication, including emails and phone calls, on behalf of the client
• Organize travel plans, including booking flights, accommodations, and transport, ensuring all logistics are handled seamlessly
• Assist in preparing, editing, and filing documents, reports, and presentations as needed
• Assist the client in prioritizing tasks, managing deadlines, and ensuring all action points are followed up in a timely manner
• Handle client inquiries and coordinate with stakeholders to ensure communication is clear and expectations are met
• Perform a variety of administrative tasks as required, including managing expenses, processing invoices, and providing general support to ensure smooth operations

Benefits

• HMO with 1 free dependent upon hire
• Life Insurance
• 20 PTO credits annually
• VL and SL cash conversion
• Annual Performance-Based Merit Increases and Employee Recognition
• Great Company Culture
• Career Growth and Learning