Billing Coordinator

Summary

Join Mod Op's growing team as a Billing Coordinator! This crucial role acts as a liaison between finance, project teams, and leadership, ensuring accurate project accounting and streamlined financial processes. You will monitor project progress, support revenue projections, and maintain financial records. The ideal candidate is detail-oriented, enjoys working with numbers, and is eager to learn. This remote position requires residency in GA, TX, OH, or FL; relocation is not offered. Mod Op provides a collaborative and supportive work environment with opportunities for professional growth.

Requirements

• Strong understanding of financial processes, including project accounting, accruals, and financial reconciliation
• Excellent attention to detail and accuracy in data entry and reporting
• Proficiency with financial systems, project monitoring tools, and spreadsheets for reporting purposes
• Experience with timesheet systems, Purchase Order workflows, and vendor bill reconciliation
• Strong organizational and time management skills to prioritize tasks and meet deadlines
• Effective communication skills to ensure alignment across teams and stakeholders

Responsibilities

• Ensure proper accounting of projects, including accurate revenue and expense recognition and timing
• Act as the bridge between executive leadership, project teams, and finance for project updates and financial workflows
• Track project scope (budget/hours), usage to date, and remaining budget/hours
• Maintain a monthly project revenue and expense report for finance teams and executive leadership
• Facilitate accurate revenue/expense accruals for large projects to ensure consistent month-over-month results
• Ensure projects remain profitable and on track during execution
• Meet monthly with leadership to review project status and address potential issues
• Accurately enter Sales Orders, Client Invoices, Purchase Orders, and Vendor Bills
• Set up and maintain new clients, projects, and vendors in financial systems
• Create, review, and reconcile Purchase Orders and vendor bills for accuracy and alignment with project budgets
• Monitor timesheets to ensure timely and accurate input
• Address and correct timesheet errors as needed
• Manage project closeout processes efficiently, ensuring all financial and administrative tasks are complete
• Support project teams by overseeing changes to revenue and process revenue adjustments as project plans evolve
• Support the development of accurate revenue projections to assist teams and leadership in financial planning

Preferred Qualifications

Prior experience in billing coordination, finance support, or project management roles preferred

Benefits

• Health, dental and vision benefits
• 401k plus matching
• Company sponsored life Insurance
• LinkedIn Learning license
• Unlimited vacation time off policy plus December holiday closure
• Hybrid remote/in-office work schedules, depending on location