Business Administration Manager and Personal Assistant

Summary

Join our team as a Business Administration Manager and Personal Assistant! This dual-role position requires a proactive, detail-oriented individual to manage administrative operations and assist senior leadership. You will oversee daily operations, manage marketing supplies, prepare company documents, and coordinate with other departments. As a Personal Assistant, you will provide high-level administrative support, manage calendars, handle personal errands, and organize travel arrangements. The ideal candidate will possess strong communication, time management, and multitasking skills, while maintaining confidentiality. This is a fully remote, full-time position with flexibility required. Occasional travel and some after-hours availability may be needed.

Requirements

• Proven experience in business administration or office management
• Strong organizational and multi-tasking skills, with the ability to prioritize effectively
• Exceptional communication skills, both written and verbal
• High attention to detail and accuracy
• Discretion and the ability to handle confidential information appropriately
• Proficiency with office software – particularly spreadsheets
• Ability to work independently and as part of a team in a fast-paced environment
• Strong problem-solving skills and ability to adapt to changing circumstances
• A flexible and proactive approach to work, with a positive attitude
• 3+ years of experience in business administration, office management, or executive assistance

Responsibilities

• Oversee and manage daily operations of the businesses' administrative tasks, ensuring smooth workflow
• Work closely with partnering company to improve efficiency
• Manage marketing supplies and company equipment
• Prepare and manage company documents, reports, presentations and correspondence
• Coordinate with other departments to ensure effective communication and project execution
• Handle financial administration tasks, including purchasing and expenses
• Assist in planning and executing business meetings, events and conferences
• Maintain and update business databases and files to ensure accuracy and compliance
• Provide high-level administrative support to the management team, including managing calendars, appointments and scheduling meetings
• Handle personal errands and day-to-day tasks for Snr Management as needed, maintaining a high level of confidentiality
• Screen and prioritize, emails and correspondence, ensuring timely responses
• Organize travel arrangements, including flights, accommodations and itineraries
• Coordinate events, dinners and personal engagements as required
• Assist with preparing personal documents, reports and presentations
• Maintain and update a personal filing system, ensuring organization and accessibility of important materials
• Liaise with other personal staff or external service providers to facilitate smooth operations

Preferred Qualifications

Prior experience as a personal assistant or executive assistant

Benefits

• Fully remote, working from home
• Full-time, with flexibility required to manage both business and personal tasks