Chief of Staff

Summary

Join Pearl Talent as their Chief of Staff and become the CEO's trusted partner in driving efficiency and supporting critical business functions. This fully remote, full-time independent contractor position offers a competitive salary, 10 days of PTO, and flexible hours. You will optimize workflows, improve processes, leverage AI technologies, and create marketing materials. The ideal candidate has 5+ years of experience as an Executive Assistant or Chief of Staff, proficiency in Microsoft Office 365 and Asana, and strong communication skills. Based in Bangkok or the Philippines, you'll work overlapping US EST hours and adhere to US holidays. This role offers opportunities for professional growth and mentorship.

Requirements

• 5+ years of experience as an Executive Assistant or Chief of Staff in a fast-paced environment
• Proficiency in Microsoft Office 365, Asana, and cloud-based document management systems
• Strong background in optimizing workflows and implementing process improvements
• High proficiency in written and verbal communication skills
• Ability to maintain discretion and confidentiality
• Experience using AI tools to enhance productivity

Responsibilities

• Provide direct administrative and strategic support to the CEO and executive team
• Manage complex schedules and prioritize tasks across multiple time zones
• Leverage AI-driven tools to enhance productivity and streamline daily tasks
• Continuously seek opportunities to improve workflows and processes
• Implement new technologies to drive efficiency across the organization
• Ensure both the CEO and the team are utilizing AI to its fullest potential
• Draft and manage high-level communications, including emails, presentations, and reports
• Ensure all documents reflect the company’s voice and messaging standards
• Produce content on LinkedIn
• Manage timelines and resources for special projects and initiatives
• Facilitate communication with internal and external stakeholders
• Plan detailed travel itineraries, including flights, accommodation, and meetings
• Create some basic marketing collaterals

Preferred Qualifications

• Graphic design experience using Canva or similar platforms
• Proficiency in both English and Thai
• Sales experience, particularly in drafting outreach messages and developing client engagement strategies
• Experience creating marketing collateral

Benefits

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: 10 days of paid time off
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Work-Life Balance: Flexible hours that support a healthy work-life balance