Corporate Meeting and Event Manager

Summary

Join Massive Bio, a rapidly growing health-tech startup, as their Corporate Meeting and Event Manager! This remote position requires leading the planning and execution of corporate events, high-profile meetings, and roundtable discussions. You will manage all event logistics, ensuring alignment with company goals and branding. The ideal candidate possesses a strong physician network, exceptional communication skills, and a proven track record of successful event delivery. You will collaborate with various stakeholders, including senior executives and external partners. This role demands strong organizational and time-management skills, along with experience in hybrid and virtual event platforms.

Requirements

• Bachelor’s degree in hospitality, Business Administration, or a related field
• 5+ years of experience in corporate event planning, including large-scale, high-profile events
• Strong knowledge of event logistics, vendor management, and budget tracking
• Exceptional organizational and time-management skills, with the ability to manage multiple projects simultaneously
• Excellent communication and interpersonal abilities to collaborate effectively with diverse stakeholders
• Experience with hybrid and virtual event platforms
• Familiarity with corporate branding and marketing strategies
• High level of speaking, writing, and understanding proficiency in English
• Living in Colombia, Brazil or Peru

Responsibilities

• Design and execute corporate events, including conferences, workshops, team-building activities, and physician roundtables
• Manage all event deliverables from initial planning to execution, ensuring exceptional attendee experiences and high client satisfaction
• Leverage a network of physicians to organize impactful roundtable discussions that promote company initiatives
• Develop detailed event plans, timelines, and budgets implementing cost-saving measures without compromising quality, ensuring alignment with company goals and branding
• Conduct pre-meeting preparations, including site inspections, hotel contract negotiations, and creative planning for event themes, invitations, and registration websites (e.g., Cvent)
• Oversee logistical details, such as catering, venue selection, audiovisual requirements, and banquet event orders
• Act as the primary liaison for internal stakeholders and external partners, ensuring alignment with business objectives
• Work closely with senior executives to refine event strategies and execute plans that meet company goals
• Collaborate extensively with speakers, VIP guests, security personnel, vendors, and convention service managers to maintain a cohesive and seamless event atmosphere
• Collect and analyze feedback from attendees and stakeholders to evaluate event success
• Prepare detailed reports with insights and recommendations for continuous improvement

Preferred Qualifications

• Experience in the health sector
• Established a network of physicians to facilitate roundtable discussions

Benefits

• Will be able to travel occasionally and have flexible hours, including evenings and weekends, depending on event schedules
• Remote work