Executive Assistant

Summary

Join FreedUp, a Full Stack Executive Assistant startup, and work directly with the founders. This full-time role pairs you with a startup CEO, offering essential administrative support. You'll manage calendars, communications, and documentation, requiring strong organizational and communication skills. The ideal candidate possesses executive assistant experience, a bachelor's degree (preferred), and advanced proficiency in various software. Remote work is possible from anywhere with reliable internet and equipment. The position offers competitive pay, benefits, and growth opportunities.

Requirements

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
• A proven track record of supporting executives in a virtual setting is required
• C2 level proficiency in English, both written and spoken
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
• Strong organizational and time-management abilities
• Ability to multitask and prioritize tasks effectively
• Ability to work independently and collaboratively in a team-oriented environment
• Attention to detail and problem-solving skills
• High level of professionalism and discretion
• Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload
• A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent)
• Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet
• A noise-canceling headset with a microphone for clear communication

Responsibilities

• Triage Executive's email inbox and respond to emails on the Executive's behalf
• Manage complex calendars, including scheduling and coordinating meetings and appointments
• Create and maintain a well-structured, easily searchable knowledge base using tools or Notion
• Prepare, proofread, and edit presentations, reports, and other documents
• Track complex client timelines and projects
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Conduct research and gather information to assist in decision-making and problem-solving
• Serve as a liaison between senior executives, employees, and external stakeholders
• Capable of creating high quality Standard Operating Procedures (SOPs)

Preferred Qualifications

• Bachelor's degree in Business Administration, Communications, or related field preferred
• Experience with design tools (like Figma) is a plus

Benefits

• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months