Executive Assistant

Summary

Join a growing U.S.-based tech startup as a fully remote Executive Assistant! This full-time role, based in San Juan, Puerto Rico, offers flexible hours and supports a senior executive. You will manage calendars, communications, and outreach, handle administrative tasks, and facilitate communication between internal and external partners. The ideal candidate is highly organized, detail-oriented, and fluent in English and Spanish. Previous experience as an Executive Assistant supporting high-level executives is required. Enjoy a dynamic work environment, flexible hours, and opportunities for professional development.

Requirements

• Be based in San Juan, Puerto Rico
• Be fluent in both English and Spanish, with strong written communication skills for outreach and correspondence
• Be responsive in messages as needed, including weekends
• Be highly organized with strong attention to detail and the ability to manage multiple tasks effectively
• Be reliable, trustworthy, and able to handle sensitive information with confidentiality
• Be comfortable working independently, with a high level of ownership over work responsibilities
• Be proactive, with the ability to anticipate needs and stay on top of responsibilities
• Be responsive to messages, including weekends, as needed (though weekend work is not expected)
• Be tech-savvy and experienced with tools like Notion and Google Calendar
• Have previous experience as an Executive Assistant supporting high-level executives or founders

Responsibilities

• Manage the executive's calendar, meetings, and communications
• Assist with booking reservations and researching local services (e.g., plumbers, cleaners, doctors)
• Support legal and KYC paperwork as well as personal tasks like setting up bank accounts
• Handle cold outreach via email and LinkedIn to potential clients or candidates, ensuring clear communication and timely follow-ups
• Research and negotiate with local service providers
• Manage schedules and updates for eBay and Airbnb listings
• Facilitate communication between internal teams and external partners to ensure timely project progress
• Handle cold outreach to potential clients or candidates via email and LinkedIn, ensuring professional communication and maintaining accurate records of outreach and follow-ups

Preferred Qualifications

• Have experience with cold outreach and record-keeping systems
• Be familiar with negotiating service provider rates and managing operational logistics
• Have experience in managing broad organizational responsibilities

Benefits

• Fully Remote Work: Work from anywhere within the required time zones
• Dynamic Work Environment: Join a fast-growing startup with a collaborative team
• Flexible Hours: Enjoy flexibility in your schedule with occasional weekend availability
• Professional Development: Gain exposure to executive-level projects and opportunities for growth
• Holiday Orientation: U.S. Based holidays