Executive Assistant

Summary

Join Pathward, a hybrid, remote-office financial empowerment company, as an Executive Administrative Assistant! You will perform administrative duties for executive management, communicate with all organizational levels, and manage complex travel arrangements. This role requires a high school diploma or equivalent and five years of related experience supporting senior management. Advanced proficiency in Microsoft Office Suite is essential. Pathward offers a competitive salary, performance-based incentives, and a comprehensive benefits package including health insurance, 401(k), life insurance, disability benefits, and paid time off. We encourage applications from diverse candidates, even if you don't meet every requirement.

Requirements

• High school diploma or equivalent and minimum of five years related experience
• Experience interacting with and supporting senior and executive levels of management required
• Knowledge of administrative practices and procedures, data management methods, basic accounting practices and human resources practices
• Advanced proficiency in Microsoft Office Outlook, Excel, PowerPoint, and Concur SAP
• Exceptional organizational skills and ability to multi task, with strong attention to detail
• Strong verbal and written communication skills
• Team player, ability to inspire trust and promote collaboration

Responsibilities

• Deals professionally with all levels of internal and external management
• Takes initiative in executives’ absence and works independently
• Arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings
• Composes correspondence and reports for own or executives’ signature
• Executes under tight timeframes; multi-task and prioritize tasks
• Demonstrates a high level of integrity
• Collaborates with other administrative staff to accomplish work assignments
• Coordinates all aspects of executives’ appointments, meetings, partner visits and conference calls
• Prepares and distributes professional quality documents, reports or presentations
• Coordinates on-site and off-site meetings for executives
• Assist Corporate Event Planner with coordination of on-site and off-site meetings
• Perform other duties as assigned
• Compiles and submits expense reports for leaders

Preferred Qualifications

Experience with Ulti-Pro and Nautilus Unity Client is helpful

Benefits

• Health insurance
• 401(k) retirement benefits
• Life insurance
• Disability benefits
• Paid time off
• Annual performance-based incentive opportunity