Executive Assistant

Summary

Join a dynamic team as an Executive Assistant, providing organizational, administrative, and project management support to the leadership team in a fully remote setup.

Requirements

• Knowledge with AI Tools: AI tools such as ChatGPT to streamline workflows and enhance communication
• Experience with Project Management Software: Experienced in organizing and tracking projects using tools like Airtable, Loom, and Miro for efficient task management
• Presentation Platform Skills: Proficient in creating impactful presentations with platforms like Pitch to convey ideas effectively
• Strong Organizational Skills: Highly organized, with a demonstrated ability to manage multiple tasks and workstreams effectively
• Exceptional Interpersonal Skills: A collaborative team player with a strong passion for teamwork and fostering a cooperative work environment
• Process Improvement Mindset: Proactively identifies and implements improvements to optimize processes beyond established protocols
• Digital Tool Proficiency: Comfortable with a variety of digital tools, including Slack, G-Suite, Salesforce, Notion, and Calendly

Responsibilities

• Organize meetings, including scheduling, sending reminders, and arranging catering when needed
• Book travel arrangements for the team
• Write, edit, and prepare communications, including emails, memos, and drafts
• Assist in managing strategic initiatives such as event preparation and knowledge management
• Support leadership in preparation for speaking engagements and internal projects
• Manage data entry tasks
• Provide general organizational support to the leadership team as needed
• Act as a key point of contact for various workstreams and initiatives

Benefits

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance