Executive Assistant

Summary

Join our Insurtech platform as an Executive Assistant, providing strategic and administrative support to the CEO and executive leadership team. As a key member of our growing team, you will manage schedules, oversee communications, and coordinate high-level projects.

Requirements

• Minimum of 5 years of experience as an Executive Assistant or Chief of Staff
• Strong organizational skills and proficiency in Microsoft Office 365 and project management tools (Asana, Trello)
• Exceptional communication skills, with experience in drafting high-level documents
• Ability to manage complex schedules and maintain discretion with sensitive information
• Familiarity with the finance or insurtech sectors is a plus

Responsibilities

• Manage and prioritize the CEO's schedule, ensuring seamless communication and task management
• Organize appointments, meetings, and conferences across multiple time zones, handling scheduling conflicts proactively
• Draft, review, and refine high-level communications such as emails and presentations, maintaining the company’s professional standards
• Set up and maintain digital records using cloud-based platforms, ensuring confidentiality and proper access control
• Plan and manage detailed travel itineraries for the CEO and leadership team
• Prepare meeting agendas and ensure follow-up on key action items post-meeting
• Assist in managing special projects, ensuring timelines, resources, and stakeholder communications are on track
• Support hybrid office operations, including vendor coordination and equipment management

Preferred Qualifications

• Experience in startup environments
• Proficiency in Asana or similar project management tools

Benefits

• Competitive salary: Up to $1500 per month, based on experience and skills
• Remote work: Fully remote work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct mentorship: Grow through guidance from international industry experts
• Learning & development: Ongoing access to resources for professional growth
• Global networking: Work and connect with professionals worldwide
• Work-life balance: Flexible hours that support a healthy work-life balance