Wing Assistant is hiring a
Executive Assistant in United States
![Logo of Wing Assistant](https://cdn.jobscollider.com/logo/wing-assistant-0a01.webp)
Summary
The job is for an Executive Assistant at Wing, a company redefining the future of work. The role is remote and involves data gathering, document organization, research, scheduling, and more. Qualifications include 3 years of experience as an Executive Assistant to C-levels, a bachelor's degree or any certificate course, excellent communication skills, solid organizational skills, tech savviness, and familiarity with current technologies. Benefits include performance incentives, job security, paid training, an inclusive culture, upskilling opportunities, work-from-home flexibility, a supportive team, opportunities for career growth, a fun work environment, holiday & overtime pay, and referral opportunities.
Requirements
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
- Bachelor's degree or any certificate course (required)
- Excellent phone, email, and instant messaging communication skills
- Excellent English communication skills, both written and verbal (at least B2 level)
- Solid organizational & time management skills
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
Responsibilities
- Create and send statements or invoices, track payments, and record company expenses
- Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings
- Store and organize documents and files
- Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
- Research products, purchase goods & secure samples
- Store, update & collect information for marketing and sales campaigns through a CRM system
- Monitor projects, conduct internal communication & organize company data
- Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings
- Prepare itineraries, book hotels, rental cars, etc
- Convey information to incoming calls & make calls for appointments or conduct informational inquiries
- Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
- Synthesize data & other content into cohesive reports and presentation slides
- Upload videos, manage negative reviews, and keep the account profile up to date
- Ad hoc tasks
Preferred Qualifications
Proactive attitude & willingness to be trained
Benefits
- Performance Incentives
- Job Security and Stability
- Paid Training
- Inclusive Culture
- Upskilling Opportunities
- 100% Work-From-Home
- Exceptionally Supportive Team
- Opportunities for Career Growth
- Fun Work Environment
- Holiday & Overtime Pay
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