International Payroll & Administration Specialist

Summary

Join Believe, a leading digital music company, as an HR Admin & Payroll Specialist based in Paris or Milan. Reporting to the HR Admin & Payroll Manager, you will manage payroll for the EMEA region (approximately 250 employees), using ADP. Responsibilities include managing payroll cycles, bonus payouts, year-end tasks, and various HR administrative duties such as onboarding/offboarding, benefits coordination, and contract management. You will also contribute to database reliability, process improvement, and reporting. The ideal candidate has at least 5 years of international payroll and HR administration experience, fluency in English, and experience with Workday and ADP. Believe offers a comprehensive benefits package.

Requirements

• Minimum 5 years of experience in an international payroll (outsourced) / HR administration
• Level of English is perfectly fluent
• Experience in the fast paced environment
• An expert committed to his duties, self-learner, with a team player mindset
• Comfortable to work in project mode

Responsibilities

• Be fully responsible for international payroll cycles for EMEA region (app 250 HC as for today) and support the HRBP for the scope
• Manage the payroll with ADP (control, exchange of variables, etc)
• Make sure quarterly/annually bonus payout run smoothly
• Coordinate end of year payroll tasks (depending on the specifity for the territory)
• Provide any personal paperwork like contracts, addendums, certificates, etc
• Coordinate On & Off boardings
• Coordination benefits: health insurance, meal tickets etc
• Coordinate HR admin tasks in several countries
• Coordinate actions with third parties (pension company, local authorities, payroll provider, benefits providers, etc.)
• Make sure we act in a compliant way on all territories
• Contribute to our database reliability and reporting
• Design new processes and improve the existing ones
• Participate in related projects within HR International team
• Build and regularly update process manuals
• Ad hoc reports requested by different parties (finance, central, controlling, CSR, etc.)
• Time management tracking
• Coordinate projects and communicate between different departments: C&B, HRIS, Finance, etc

Preferred Qualifications

Experience using Workday & ADP is welcomed

Benefits

• Tailor-made training and coaching program
• Remote working policy
• A wellness program "Pauses" with many activities and animations in-house
• Access to Eutelmed, a digital mental health and well-being platform that allows you to speak with an experienced psychologist
• A healthy and eco-responsible company restaurant
• Individual or family health insurance
• CSE benefits
• A rooftop
• A gym with free classes
• Ambassador program: an employee volunteering initiative dedicated to all Believers interested in having a positive impact on Diversity, Equity & Inclusion (DEI), wellbeing and the planet
• Implementation of the sustainable mobility package “Forfait mobilité durable” => Reimbursement of up to 600€ for public transport/low carbon footprint
• 5 calendar days 2nd parent leave with 100% pay (in addition to the legal paternity or adoption leave)