Invoicing Specialist

Summary

Join Customs Support Group as an Invoicing Specialist and play a crucial role in accurately billing clients for customs clearance services. You will prepare and issue invoices, ensuring correct application of tariffs and service fees. Responsibilities include verifying and reconciling costs associated with customs operations, reviewing ancillary costs, and maintaining accurate records. Collaboration with finance and operations teams is essential for timely billing. You will also investigate and resolve billing discrepancies. This role demands attention to detail, strong organizational skills, and effective communication.

Requirements

• Minimum of 2 years of experience in invoicing or related field
• Proficiency in MS Office, particularly Excel
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Effective communication skills, both written and verbal
• Knowledge of accounting principles and practices
• High school diploma or equivalent

Responsibilities

• Prepare and issue invoices to clients for customs brokerage services, ensuring correct application of tariffs and service fees
• Verify and reconcile costs associated with customs operations, ensuring all billable expenses are properly accounted for
• Review ancillary costs incurred by the company and ensure their correct allocation and invoicing to clients
• Create and maintain tariff codes masterdata in the operational system
• Collaborate with the finance and operations teams to ensure accurate and timely billing
• Maintain up-to-date records of invoicing and billing data within the company’s systems
• Investigate and resolve billing discrepancies in coordination with internal departments and clients
• Ensure compliance with company policies and relevant financial regulations

Preferred Qualifications

• Experience with invoicing software or systems
• Additional certification