Office Manager

Summary

Join Believe as their Office Manager in DMC & Netd, contributing to employee well-being and ensuring a positive work environment. You will manage all office operations, from facilities management and event organization to internal communications and staff support. Responsibilities include implementing office procedures, handling employee requests, reviewing services, organizing events, and ensuring staff safety. You will also manage budgets, supplies, and maintain smooth office operations. The ideal candidate has extensive experience in office management within agile, international structures, strong communication and interpersonal skills, and proficiency in Microsoft Office Suite. Believe offers a tailored training program, remote work policy, a well-being program, and access to a digital mental health platform.

Requirements

• You have proven experience in office management within agile and international structures
• You are autonomous and able to deal with the unexpected
• You are well organized and have attention to detail
• You have excellent verbal and written communication skills
• You have strong interpersonal and collaboration skills and high level of service
• Employee experience is at the heart of your priorities
• You are at ease with Pack Office tools and enjoy working with Powerpoint and Excel
• If this sounds like you and you have at least 7-8 years' experience as an Office Manager/Administrative Manager, then this is the job for you!
• Your English is fluent, both spoken and written

Responsibilities

• Implementing procedures or tools to structure the office management function
• Welcoming and responding to employees' requests on a daily basis and assisting them with their integration into Believe (badges, telephones & mobile operator management, visits to the premises, supplies, company car contracts, gasoil cards, etc.)
• Reviewing the range of services and proposing an attractive offer (Welcome pack, events for employees, etc.)
• Internal communications and activities; organization of meetings, receptions
• Support in organization and carrying out of seminars and events
• Guaranteeing the health and safety of our staff (acting as a relay for our maintenance staff, ensuring compliance with health protocols and safety regulations, technical checks, etc.)
• Drafting operating procedures and/or working on invitations to tender, with regard to the various suppliers (cleaning company, landscapers, shiatsu, etc.)
• Supervising the management of mail and parcels in collaboration with reception staff
• To ensure that the budgets allocated are adhered to, by monitoring expenditure and ensuring compliance with purchasing procedures
• Ordering and managing stocks of supplies and goodies (stock management, provision, distribution, etc.)
• Being able to manage whatever is needed to keep the office running smoothly

Preferred Qualifications

• You have preferably already managed an office move project
• You like challenges and starting from scratch

Benefits

• Tailor-made training and coaching program
• Remote working policy
• A well-being program
• Access to Eutelmed, a digital mental health and well-being platform that allows you to speak with an experienced psychologist