Office Services Assistant

Summary

Join ModMed's People Experience team as an Office Services Assistant (Facilities Coordinator)! This crucial role focuses on efficient office operations and employee engagement within a fast-paced healthcare IT company. You will proactively assess office needs, implement processes for resource management, maintain a welcoming environment, and assist with events. The position requires strong organizational skills, communication abilities, and experience with office services or facilities maintenance. ModMed offers a competitive benefits package including comprehensive insurance, paid time off, retirement benefits, and professional development opportunities. This is an exciting opportunity to contribute to a positive and high-performing team.

Requirements

• Knowledge of proper food handling
• Natural ability to connect with people and build rapport
• Creative and resourceful
• Strong organization, detail orientation, and time management skills
• Ability to handle multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment
• Excellent communication and interpersonal skills, fostering positive relationships with employees and vendors
• Proficiency in workplace technology and tools for inventory management, communication, and coordination
• Ability to lift heavy objects
• Experience operating a motorized pallet jack
• Occasional weekend work for special events or projects
• High school diploma required

Responsibilities

• Proactively assess office needs, recommend improvements, and execute workplace solutions to enhance functionality and employee satisfaction
• Implement and maintain processes to ensure supplies, services, and office resources are available in an organized and efficient manner
• Help maintain an organized and presentable office. Track inventory. Ship and receive packages
• Maintain snacks/drinks inventory, restock, and provide recommendations for replenishments as needed
• Receive, organize, and set up meal service for the onsite team
• Receive, set up, and deliver catered meals for departmental meetings
• Assist with engagement events
• Uphold company policies and compliance standards in all office management practices
• Ensure strict confidentiality of employee and organizational information while handling office services and administrative responsibilities
• Stay informed about workplace management trends and best practices to drive continuous improvement
• General maintenance skills, including a firm understanding of the usage of basic hand tools

Preferred Qualifications

Previous experience in office services, kitchen management, or facilities maintenance is a plus

Benefits

• Meals & Snacks: Enjoy complimentary office lunches & dinners on select days and healthy snacks delivered to your desk
• Insurance Coverage: Comprehensive health, accidental, and life insurance plans, including coverage for family members, all at no cost to employees
• Allowances: Annual wellness allowance to support your well-being and productivity
• Earned, casual, and sick leaves to maintain a healthy work-life balance
• Bereavement leave for difficult times and extended medical leave options
• Paid parental leaves, including maternity, paternity, adoption, surrogacy, and abortion leave
• Celebration leave to make your special day even more memorable, and company-paid holidays to recharge and unwind
• Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution
• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep
• Generous Paid Time Off and Paid Parental Leave programs
• Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed
• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles
• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters