Project Coordinator

Summary

Join Designed Conveyor Systems as a Project Coordinator and become a trusted partner for our clients, bringing their projects to life. Collaborate with Project Managers and cross-functional teams to manage all project phases, from initiation to close-out. Utilize project management software and maintain accurate schedules, ensuring alignment with priorities and resource allocation. You will be responsible for managing client communication, vendor relationships, and project budgets. We offer a casual work environment, competitive salaries, health benefits, a 401k program, profit-sharing, flexible PTO, and opportunities for community involvement. We are looking for a highly organized and communicative individual with strong project coordination skills.

Requirements

• Be proficient in MS Office suite, including Word, Excel, Outlook, PowerPoint, and Calendar
• Be an excellent communicator - whether writing or speaking
• Possess multi-tasking capabilities and be able to plan and prioritize your workload effectively
• Have the ability to adapt to work changes / work environment and adjust effectively to work within new work structures, processes, requirements, or cultures
• Be focused on accomplishing work objectives for yourself and your team
• Have the ability to coordinate technical requirements with non-technical personnel

Responsibilities

• Work with the Project Manager (PM) to coordinate all phases of the project life cycle, including initiation, planning, execution, and close-out
• Utilize Microsoft Project to maintain project schedules that accurately reflect the scope of work and confirm alignment with priorities and resource allocation
• Work with the PM to provide guidance to a cross-functional team – including Buyers, Engineers, and Site Managers – to ensure clarity, accountability, and completion of critical tasks
• Utilize ProCore to manage project tasks for the entire project team
• Work with the PM to manage multiple vendors and subcontractors
• Review and understand project requirements, based on our customer’s specifications, RFPs, contracts, and all documentation developed by the Pre-Contract Team during bidding
• Develop strong relationships with internal team members at all levels to foster collaboration, transparency, accountability and risk mitigation
• Work with the PM to manage day-to-day client interaction and expectations for large-scale projects, including weekly project meetings
• Capture and publish meeting minutes for both internal and client-facing project meetings
• Work with the PM to manage and organize budget and cash flow
• Work with the PM to manage vendor and customer invoicing, including preparing customer invoice documents and working with the accounting team

Preferred Qualifications

• Carry yourself well, exude confidence, and demonstrate a willingness to work hard
• Be willing to cooperate with others and work to the greater good

Benefits

• Competitive salaries and health benefits
• 401K program includes a 100% match up to 5%
• Participation in our Discretionary Profit-Sharing Program
• Flexibility and autonomy
• Community outreach projects throughout the year
• Company events
• Flexible PTO