Project Coordinator

Summary

Join our team as a detail-oriented and highly organized Project Coordinator! Based outside the U.S. but working U.S. Central Time Zone hours, you will be responsible for scheduling vendors for home maintenance and renovation projects. You will also enter and update information in our CRM and Client Portal platforms, directly supporting our Home Managers. This role requires strong communication, organization, and attention to detail. Experience with CRM systems and proficiency in various software are preferred. The client handles payments directly, and vacation time is determined in agreement with the client.

Requirements

• Experience working as a remote contractor for U.S.-based companies
• Proven experience in administrative or project coordination roles
• Strong written and verbal English communication skills
• Experience with CRM systems (SmartSuite experience preferred but not required)
• Comfortable using tools like Google Drive, Excel, and communication platforms (e.g., Slack, Google Meet)
• Exceptional attention to detail and accuracy in data entry
• Highly organized, proactive, and able to work independently
• Availability to work during U.S. time zones (must overlap with at least 6 hours of U.S. business hours daily)

Responsibilities

• Schedule vendors for maintenance, repairs, inspections, and other services
• Communicate promptly and professionally with vendors via email, phone, and messaging tools
• Confirm vendor availability and coordinate appointment times with clients and internal teams
• Enter and update project-related data in SmartSuite
• Ensure accuracy and completeness of records including work orders, vendor assignments, and client interactions
• Maintain up-to-date status reports and logs
• Assist project managers with day-to-day administrative coordination tasks
• Track and document project timelines and status updates
• Help ensure deadlines are met through proactive follow-ups and scheduling oversight
• Client Relationship : You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently

Preferred Qualifications

Background in real estate, home services, or property management coordination

Benefits

• Payments : All payments for your services will be handled by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you
• Vacation Leaves and Holidays : While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client’s business needs and any specific policies or preferences they may have in this regard