Property Admin Assistant

Summary

Join Pavago as a Property Admin Assistant and become a strategic partner in a fast-growing real estate investment company. This remote, full-time position requires supporting the executive operations of a high-net-worth principal managing over 100 properties. You will act as a communication hub between ownership and property management, overseeing daily operations, leasing support, maintenance coordination, and financial oversight. The role demands strong organizational, communication, and analytical skills, along with proficiency in real estate operations and relevant software. This is an opportunity to contribute directly to real estate growth and enhance business outcomes.

Requirements

• 2+ years of experience supporting an executive or managing real estate operations
• Exceptional written and verbal English communication
• Strong analytical and financial skills
• Proficiency with tools such as Buildium, AppFolio, Google Workspace, and Excel

Responsibilities

• Act as the communication hub between ownership and property management teams
• Track and ensure execution of directives across multifamily and commercial assets
• Maintain alignment with the principal’s investment strategy and vision
• Communicate with vendors, tenants, and contractors as necessary
• Manage maintenance tasks, utilities, and vendor coordination
• Organize calendars, contacts, and internal communication systems
• Maintain order across all internal systems and digital documents
• Monitor leasing activity and ensure timely follow-ups
• Manage tenant communication and coordinate with leasing teams
• Keep rent rolls, lease data, and compliance records up-to-date
• Schedule, follow up, and ensure completion of work orders and projects
• Negotiate service agreements and evaluate vendor performance
• Track rent collections and assist with accounting reports and delinquencies
• Support with audits, insurance renewals, LLC filings, and expense management
• Maintain precise records and assist with financial reconciliation
• Manage the principal’s calendar, communications, and meeting logistics
• Draft correspondence, organize notes, and follow up on action items
• Handle digital mail and maintain streamlined document intake
• Assist in tracking real estate listings, broker packages, and investment deals
• Support in underwriting analysis and initial deal evaluations
• Maintain digital file systems and streamline internal workflows
• Troubleshoot and manage tools such as Buildium, AppFolio, and Google Workspace

Preferred Qualifications

• Bachelor’s Degree in Business, Real Estate, or a related field is a plus
• Familiarity with the San Diego real estate market is a plus