Property Admin Assistant

Summary

Join Pavago as a Property Admin Assistant and become a strategic partner in a fast-growing real estate investment company. This remote, full-time position requires supporting the executive operations, managing day-to-day tasks, and enhancing business outcomes for a portfolio of over 100 apartment units and commercial properties. You will act as a communication hub between ownership and property management, overseeing property operations, and ensuring smooth execution of directives. The role involves managing maintenance, utilities, vendor coordination, leasing activities, and tenant communication. You will also provide financial oversight, administrative support, and assistance with acquisitions and sales. This position is ideal for a highly organized, tech-savvy professional with a passion for strategic execution.

Requirements

• Take ownership of your responsibilities and never let details fall through the cracks
• Have excellent interpersonal and written communication skills
• You're not just task-oriented—you understand how your work ties into the bigger picture
• You’re proficient with modern tools and quick to adopt new systems to improve efficiency
• 2+ years of experience supporting an executive or managing real estate operations
• Exceptional written and verbal English communication
• Strong analytical and financial skills
• Proficiency with tools such as Buildium, AppFolio, Google Workspace, and Excel

Responsibilities

• Act as the communication hub between ownership and property management teams
• Track and ensure execution of directives across multifamily and commercial assets
• Maintain alignment with the principal’s investment strategy and vision
• Communicate with vendors, tenants, and contractors as necessary
• Manage maintenance tasks, utilities, and vendor coordination
• Organize calendars, contacts, and internal communication systems
• Maintain order across all internal systems and digital documents
• Monitor leasing activity and ensure timely follow-ups
• Manage tenant communication and coordinate with leasing teams
• Keep rent rolls, lease data, and compliance records up-to-date
• Schedule, follow up, and ensure completion of work orders and projects
• Negotiate service agreements and evaluate vendor performance
• Track rent collections and assist with accounting reports and delinquencies
• Support with audits, insurance renewals, LLC filings, and expense management
• Maintain precise records and assist with financial reconciliation
• Manage the principal’s calendar, communications, and meeting logistics
• Draft correspondence, organize notes, and follow up on action items
• Handle digital mail and maintain streamlined document intake
• Assist in tracking real estate listings, broker packages, and investment deals
• Support in underwriting analysis and initial deal evaluations
• Maintain digital file systems and streamline internal workflows
• Troubleshoot and manage tools such as Buildium, AppFolio, and Google Workspace

Preferred Qualifications

• Bachelor’s Degree in Business, Real Estate, or a related field is a plus
• Familiarity with the San Diego real estate market is a plus

Benefits

Remote, Full Time