Remote Executive Assistant

Summary

Join a dynamic team as an Executive Assistant to provide comprehensive administrative support in a fast-paced environment.

Requirements

• 5+ years on similar roles at executive level
• Basic knowledge of MS Word, Excel, Outlook, PowerPoint
• Excellent written and verbal communication skills in English
• Detail-oriented; able to complete complex tasks within tight deadlines, maintaining attention to detail
• Strong organizational skills with the ability to multi-task – keen attention to detail
• Ability to maintain confidentiality and handle sensitive information professionally
• Excellent Time Management Skill
• Forethinking, self-starting, and able to anticipate need
• Experience working within the Professional Services vertical ideal
• College degree ideal

Responsibilities

• Provide administrative support to the COO and EVPs, including managing schedules and Outlook Calendar appointments
• Coordinate projects and assist in the execution of strategic initiatives
• Organize and plan events, meetings, and travel arrangements for the COO and EVPs
• Maintain accurate records and documentation to ensure efficient office operations
• Serve as a liaison between the COO/EVPs and other departments, fostering effective communication
• Arranging business trips, including flight, hotel, car, limo service, restaurants, other necessary bookings and manage expense reports
• Deliver exceptional customer service by addressing inquiries and providing assistance as required
• Reviews, assesses, routes, answers and monitors follow up action steps on correspondence
• Gathers and analyzes information required for administrative reporting
• Creates and maintains filing system(s)
• Craft and edit company-wide communications on behalf of the executive team