Remote Executive Assistant

Summary

Join our team as an Executive Assistant (Chief of Staff) and work closely with the CEO to manage daily operations, handle strategic projects, and balance administrative and chief-of-staff responsibilities.

Requirements

• Bachelor’s degree or equivalent work experience
• Proven experience as an Executive Assistant or in a similar administrative role, preferably in a fast-paced startup environment
• Strong organizational and time-management skills with incredible attention to detail
• Exceptional written and verbal communication skills; experience handling communication with Fortune 50 customers is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
• High level of discretion and professionalism, with the ability to handle sensitive information
• Strong problem-solving skills and the ability to multitask and prioritize effectively in a fast-paced environment

Responsibilities

• Manage the CEO’s calendar, schedule meetings, coordinate travel arrangements, and handle day-to-day operational tasks to ensure smooth workflow
• Organize and maintain files, records, and documents, while preparing reports, presentations, and other materials as needed
• Act as the primary point of contact for the CEO, managing communication with internal teams and external partners, including Fortune 50 customers
• Draft and manage correspondence, emails, and phone calls, ensuring clear, timely, and professional communication on behalf of the CEO
• Coordinate and prepare for meetings by drafting agendas, taking detailed meeting minutes, and following up on action items to ensure timely completion
• Assist in planning and executing company events and initiatives, providing administrative and logistical support where needed
• Collaborate with the CEO to manage and track key projects, ensuring deadlines are met and progress is communicated effectively across teams
• Support the CEO in managing special initiatives by taking on a part-time Chief of Staff role, ensuring effective task delegation, follow-up, and completion
• Handle sensitive information with the utmost discretion, maintaining confidentiality at all times and ensuring the CEO’s trust is upheld
• Assist with personal errands, travel plans, and other ad hoc tasks to ensure the CEO’s time is optimized and focused on critical business needs

Preferred Qualifications

• Applicants who live in San Francisco are preferred, but the role is also open to anywhere else in the United states
• Experience in a Chief of Staff role or similar capacity is highly desirable