Remote Executive Assistant

Summary

Join Level Access as an Executive Assistant supporting our executive team, providing comprehensive administrative support and playing a meaningful role in handling schedules, facilitating communication, and coordinating crucial activities.

Requirements

• Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting multiple senior executives in a fast-paced environment
• Education: A Bachelor's degree in Business Administration, Communications, or a related field is helpful
• Strong interpersonal and time management skills, with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and software tools
• Ability to work independently and as part of a team, with an adaptable approach
• High level of integrity and discretion
• Experience handling critical information while maintaining the highest level of confidentiality

Responsibilities

• Calendar Management: Proficient in supervising the detailed calendars of several executives, including coordinating meetings, prioritizing tasks, and optimizing time management
• Meeting Coordination: Prioritize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items
• Board Meeting Support: Prepare materials and presentations for board meetings. Coordinate board meeting logistics and ensure all vital documentation is distributed to participants
• Travel Arrangements: Arrange and lead domestic and international travel itineraries, including booking flights, accommodations, and transportation
• Project Support: Assist with small projects and initiatives, providing research, data analysis, and administrative support as needed
• Expense Management: Prepare and submit expense reports for the executive team, ensuring accuracy and adherence to company policies

Benefits

This is a full-time salaried position with a competitive benefits package, including bonus opportunities and unlimited vacation/FTO