Remote Executive Assistant

Summary

Join our growing team of public interest technologists as an Executive Assistant to support Skylight's Chief Operating Officer and executive leadership team in daily administrative tasks, improving operations, and promoting a positive work environment.

Requirements

• Self-directed, requiring minimal supervision
• Thoughtful, adaptive, and positive mindset
• Highly resourceful, reliable, organized, and detail-oriented
• Ability to prioritize, problem-solve, and multi-task
• Good written and oral communication skills
• Highly collaborative, interpersonal style of working
• Passionate about creating better public outcomes through great government services
• A mindset and work approach that aligns with our core values
• Ability to travel for work from time to time

Responsibilities

• Provide daily administrative support to the COO and the rest of the executive leadership team
• Organize and schedule meetings, interviews, events, and other activities that require manual coordination
• Assist in the preparation and distribution of communications such as emails, company announcements, and regularly scheduled reports
• Manage the life cycle of company documents, including creation, updates, and archival
• Assist with corporate compliance-related tasks, from state registrations to insurance policy audits
• Help ensure that essential operational systems data are up-to-date and accurate
• Help manage the recruiting process, such as scheduling interviews and responding to candidate inquiries
• Help manage the overall process for onboarding and offboarding employees, subcontractors, and independent contractors
• Assist with managing staffing operations, including documenting staffing requirements and facilitating staffing changes
• Book travel arrangements and coordinate offsites
• Proactively suggest and help implement opportunities to improve how we operate internally, including policy updates
• Ensure all changes to our core operational processes and systems follow the company’s operational change control procedures
• Promote an inclusive, collaborative, and positive work environment through all forms of interaction

Benefits

• Medical insurance, dental insurance, vision insurance
• Short-term and long-term disability insurance
• Life and AD&D insurance
• Dependent care FSA, healthcare FSA, health savings account
• Dollar-for-dollar 401(k) match up to 10% of your salary with no vesting period
• Paid time off, including 20 vacation days, 11 federal holidays, and flexible sick leave
• Up to 12 weeks paid time off for all eligible new birth, adoption, or foster parents
• Performance rewards, including annual salary increase, annual performance bonus, spot bonuses, and stock options
• Business development / sales bonuses
• Referral bonuses
• Annual $2,000 allowance for professional development
• Annual $750 allowance for tech-related purchases
• Annual swag budget of $100 to display your Skylight pride with some merchandise (hoodies, hats, and more)
• Dollar-for-dollar charity donation matching, up to $500 per year
• Access up to $1,000 before payday to cover emergency expenses
• Flexible, remote-friendly work environment