Remote Executive Assistant

Summary

Join Upstream USA, a growing national nonprofit, as an Executive Assistant to provide executive administrative support to organizational leaders. This role is ideal for an individual who thrives in a fast-paced environment and is highly organized, detail-oriented, tech-savvy, and capable of managing multiple priorities.

Requirements

• 2-4+ years of administrative support experience
• Experienced supporting multiple C-level leaders
• Confidence working independently, exercising good judgment, demonstrating initiative, and making informed decisions with limited direction
• Outstanding communication, organizational and calendar management skills
• Ability to communicate clearly and effectively with senior leaders, external partners and internal employees. High level of discretion required
• Professionalism and the ability to keep cool under pressure
• Ability to organize, prioritize and coordinate multiple work activities, with the ability to meet deadlines in a fast paced and nimble work environment
• Teamwork orientation, with a commitment to collaboration and process improvement
• Willingness to continuously acquire new competencies and accept new challenges
• Very strong technical competency, specifically with Google’s G-Suite including Word, Excel, PowerPoint, Gmail and Google calendar. Experience with Salesforce a plus

Responsibilities

• Manage day-to-day schedules, with an eye toward efficiency and organization
• Understand and manage competing, complex calendar priorities, based on competing priorities, current projects and overall organizational needs
• Schedule and manage logistical actions, including travel arrangements, for internal and external meetings such as: executive team meetings, full staff meetings, off-site meetings, etc
• Support meeting coordination, writing and distributing meeting agendas and notes
• Serve as an ambassador for Upstream, functioning as a point of contact for external stakeholders and partners, with consistently outstanding interpersonal skills
• Submit accurate expense reports in a timely manner, adhering to Upstream policy
• Assist with creation of presentations and other documents and materials to support key meetings
• Develop excellent relationships with other organizational Executive Assistants or support roles where relevant and coordinate meetings across functions and multiple time zones
• Set up virtual meetings and calls (Zoom, GoToMeeting, GoToWebinar, etc.)

Benefits

• Medical
• Dental
• Vision
• Life insurance
• Long and short term disability
• 401K with a match
• Generous vacation, personal, sick and holiday time off
• Parental leave
• Professional development
• Fitness and cell phone allowance for all full-time employees and part-time employees who work a minimum of 24 hours per week