Remote Executive Assistant, Corporate Engagement

Summary

Join our team as an Executive Assistant, Corporate Engagement, and support the Corporate Engagement Leadership Team with administrative tasks, while also contributing to the development of presentations and maintaining departmental calendars.

Requirements

• A minimum of four years’ administrative assistant work experience, with experience directly supporting team leaders strongly preferred
• Excellent written and verbal communication skills
• Demonstrated strong judgment
• Strong attention to detail and a high degree of organization and efficiency
• Self-motivated with the ability to work well independently, remain calm under pressure, manage multiple projects simultaneously, and meet deadlines
• A friendly, positive, client/customer service-oriented, can-do attitude
• Proficiency in Google Workspace, MS Word, PowerPoint, and MS Excel
• A Salesforce power user with expert-level experience using the platform, including creating reports and dashboards, data management, cleaning up contacts, and providing user support
• Experience with Asana or similar project management tools
• Ability and enthusiasm to learn software and systems

Responsibilities

• Support members of the Corporate Engagement Leadership Team by providing administrative support, including helping to schedule external meetings, organizing travel logistics, developing event itineraries, and responding to emails as requested
• Scheduling and organizing internal team meetings, supporting facilitation, and taking notes
• Serving as the team’s Salesforce power user, including updating Salesforce with meeting notes and other oral and written communications, merging duplicate entries, creating reports, troubleshooting issues, and ensuring key fields are filled out for priority contacts
• Coordinating weekly, monthly, and annual reporting for the department, including building and running reports from Salesforce and donor impact reporting
• Managing all general inquiries to the department, including facilitating the audience intake process, researching companies to determine the appropriate level of support for the team to provide, and directing inbound engagement requests
• Contributing to the development of presentations, including editing, formatting, and slide creation
• Maintaining and updating the department calendar to ensure the team has the latest information
• Supporting the team retreat and offsite meeting planning and execution
• Providing administrative and accounting support, including completion of expense reports, etc
• Supporting departmental hiring by pre-screening applications
• Maintaining the departmental Google drive and conducting periodic cleanups and content reorganization
• Identifying opportunities for process/system improvement, and actively contributing to the smooth functioning of the CE team
• Performing other duties as assigned

Benefits

• Working from home
• Full medical coverage
• Optional dental and vision packages
• A 401(k) plan with employer match
• Flexible holiday and vacation plans
• Lifestyle spending account
• Opportunity for advancement
• Respectful managers, and supportive colleagues