Senior Event Coordinator

Summary

Join The Linux Foundation as a Senior Event Coordinator, Sourcing! This role bridges our internal event teams and hotel/venue partners, managing sourcing for 100+ global events with 10-12,000 attendees. You will research and source venues, create RFPs, evaluate options, organize site visits, guide decision-making, assist with contracts, manage payments, build vendor relationships, and maintain databases. The position requires strong organizational skills, excellent communication, and the ability to manage multiple projects simultaneously. This remote position offers extensive travel opportunities and a competitive benefits package.

Requirements

• BS/BA degree and minimum 2 years of sales or sourcing in hotels or B2B events
• Strong computer skills required, proficiency in Google Workspace (Gmail, Google Docs, Drive, Google Forms)
• Meticulous organizational abilities and concise and effective verbal and written communication are required; high attention to detail
• Ability to work on multiple projects at once, set priorities, work proactively and independently, problem solve, improvise, manage conflicting priorities, and function as part of a team that must perform under pressure
• Ability to adapt to challenges and opportunities with a solution-oriented perspective; excellent strategic thinking and critical reasoning skill
• Previous experience and/or desire to work remotely; ability to manage tasks, time and schedule with limited supervision
• Creative, positive energy, self-directed, amiable, and composed under pressure; helpful and humble
• Strong client services and hospitality mindset
• Requires overnight and weekend travel, both domestically and internationally, up to 25% including over weekends

Responsibilities

• Research and source global venues/hotels using The Linux Foundation's preferred methods
• Create comprehensive RFPs based on internal team requirements, providing recommendations and guidance as needed
• Evaluate venue options through detailed comparisons, space diagrams, and budget analysis
• Organize site visits with venues and CVBs, assisting with scheduling and hotel stays
• Guide the decision process by creating presentations and presenting them to the internal team
• Assist with contract reviews and negotiations, communicating areas of note
• Assist with the contract approval process and conducting an internal handoff
• Facilitate deposit payments and refunds with the finance team
• Develop relationships with vendors and hotel brands, and attend industry events
• Maintain vendor database and community event calendar
• Utilize event tracking tools, ensuring up-to-date status at all times
• Keep the event team on track for the decision-making process and for an event launch date
• Facilitate and track all changes with accuracy, and communicate with the events team
• Provide accurate and prompt customer support to internal teams and external clients
• Assist with addendums and any contract questions as they arise
• Assist with on-site event responsibilities as needed to support the entire team
• Assist with the housing team, including forecasting, attrition, attendee communication, and overall coverage as needed

Preferred Qualifications

• Copywriting, editing, and/or proofreading skills
• Prior experience with Asana and Slack
• Previous experience working remotely
• Experience in hotel revenue management or sales
• Proficiency in a second language

Benefits

• Top-of-the-line healthcare
• Unlimited PTO
• Focus Fridays
• A 100% 401k match (up to the IRS-defined limit per year)
• Remote work