Talent Acquisition Coordinator

Summary

Join AlphaSense's Global Talent Acquisition team as a temporary Talent Acquisition Coordinator for six months! Support a fast-growing team responsible for full-cycle recruitment. You will provide administrative and operational support, ensuring a smooth candidate experience. Responsibilities include posting jobs, managing the Applicant Tracking System (Greenhouse), scheduling interviews, and collaborating with internal teams. This role offers opportunities for growth and potential extension or conversion to a permanent position. The ideal candidate is highly organized, detail-oriented, and a strong communicator with experience in Google Suite and ideally Greenhouse.

Requirements

• Be Energetic and Approachable: Bring a positive attitude, be friendly, and eager to assist, making you an excellent main point of contact for candidates and internal teams
• Be Highly Organized and Process-Oriented: Excel at creating, documenting, and implementing systems and processes that keep you and your team consistent and efficient
• Be Detail-Oriented and Meticulous: Have a keen eye for detail, ensuring candidate-facing communications like emails and job descriptions are polished and error-free
• Be an Exceptional Communicator: Have strong written, verbal, and interpersonal skills, effectively engaging with a high volume of candidates, recruiters, and hiring managers
• Be Driven and Self-Motivated: Thrive in high-growth environments with ambitious goals, eager to contribute to building a business at scale
• Have a Sense of Urgency and Accountability: Have excellent time-management skills and follow-through to ensure tasks are completed efficiently and accurately
• Be Adaptable and Flexible: Embrace fast-paced environments and adapt seamlessly to change
• Be Creative and Entrepreneurial: See growth opportunities in challenges, taking ownership of projects and driving innovation
• Be Eager to Learn and Develop: Be open to growth and committed to advancing your career at AlphaSense
• Be Professional and Trustworthy: Handle sensitive information with integrity, discretion, and confidentiality
• Be Tech-Savvy: Be proficient in Google Suite (Gmail, Calendar, Sheets, Docs), leveraging technology to its full potential

Responsibilities

• Provide administrative support to the Talent Acquisition team, such as posting job openings, sending offer letters, pulling reports, organizing Google Drive, editing presentations, etc
• Correspond with candidates throughout the entire interview process, including scheduling phone/video interviews, sending out case studies/assignments, managing candidates in our Applicant Tracking System (Greenhouse) and providing updates to the team
• Become a Greenhouse power-user and assist in the management and administration of the system so that our team can be efficient, consistent, and have accurate data at all times
• Partner closely with our team of coordinators and recruiters to learn and improve upon our existing programs and processes
• Provide in-office support for any onsite candidate interviews in our office, including booking conference rooms, greeting candidates, and ensuring interviews are running on schedule
• As needed, collaborate with the people operations team to ensure a seamless transition from candidate to employee, and ensure that everyone has what they need for new hire orientation

Preferred Qualifications

Experience with ATS systems, particularly Greenhouse, is highly beneficial