Workplace Operations Coordinator

Summary

Join SmartRecruiters as a Workplace Operations Coordinator in our Kraków office! This part-time (20 hours/week) role focuses on maintaining a productive and welcoming office environment. You will plan engaging social activities, manage office supplies and vendors, ensure health and safety compliance, and support employee onboarding/offboarding processes. The position requires strong organizational and communication skills, proficiency in Google Suite and Slack, and fluency in English and Polish. You'll play a key role in our upcoming office relocation. SmartRecruiters offers a collaborative, diverse, and remote-friendly work environment with competitive salaries and generous equity.

Requirements

• Be based in Kraków and available to work 20 hours per week from the office, with flexibility in scheduling however core days are planned to be Tuesday, Wednesday, and Thursday
• Fluency in English and Polish (you will need to deal with local companies and documents written in Polish)
• Proficiency with usual office equipment, screens, printers, etc
• Strong time management and multitasking abilities with excellent prioritization skills
• Attention to detail and problem-solving capabilities
• Effective written and verbal communication skills
• Strong organizational and planning skills in a dynamic work environment
• Creative mindset with a willingness to suggest improvements
• Proficiency in Google Suite and Slack
• Ability to maintain confidentiality and handle sensitive information
• Proactive approach and positive attitude, with a willingness to explore new ideas and tools
• Adaptability and enthusiasm for a fast-paced, evolving work environment

Responsibilities

• Plan and coordinate engaging social activities on-site sometimes with a virtual presence
• Serve as the primary contact for office-related inquiries and support office-based employees
• Contribute to office decor and ambiance to create an inspiring work environment
• Manage office supplies, snacks, beverages, and vendor relationships, including negotiating contracts and overseeing inventory
• Ensure compliance with health and safety regulations in the office environment
• Assist with administrative tasks, including mail handling, shipments, and day-to-day office operations
• Act as the initial point of contact for office visitors, as needed
• Support the People Connect team and HR Service Center with equipment-related processes for incoming and departing employees, as well as managing hardware stock and repairs
• Play a critical role in the relocation of the Krakow office, including managing snag works, from the current period until the end of the year
• Organize and manage the archiving of office paperwork
• Undertake additional projects and event coordination as required

Preferred Qualifications

Prior experience working in a global environment across different time zones

Benefits

• Competitive salaries
• Generous equity
• Collaborative, diverse, and remote-friendly work environment