TLNT is hiring a
Administrative Assistant

Summary

The job description is for an Administrative Assistant (Business Operations Coordinator) position at a cookware company. The role involves driving growth strategy, managing key projects, coordinating with various teams, and ensuring successful market presence in Mexico and Canada. The position is remote and requires 2+ years of experience, proficiency in Spanish and English, knowledge of the Mexican market, and a Bachelor's degree.

Requirements

• 2+ years of experience in a similar role, preferably in an international or growth-focused position
• Strong organizational and project management skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in Spanish and English
• Knowledge of the Mexican market and consumer behavior is a plus
• Proficiency in Microsoft Office Suite and project management tools
• Bachelor’s degree in Business, Marketing, International Relations, or a related field

Responsibilities

• Conduct thorough market research to identify opportunities, trends, and potential challenges in the Mexican market
• Support the planning and execution of growth initiatives, ensuring all projects are completed on time and within budget
• Act as a liaison between the headquarters and local partners, vendors, and stakeholders in Mexico
• Provide administrative support to the growth team, including scheduling meetings, preparing reports, and maintaining project documentation
• Assist in organizing and managing events, promotions, and campaigns to boost brand awareness and sales in Mexico
• Collect and analyze data to measure the effectiveness of growth strategies and suggest improvements
• Ensure all activities comply with local regulations and company policies
• RoadShow Support: See FLOR’s sheet for pull, Clean rep timesheet. Make any adjustments or reach out to reps for additional fixes or information
• Import Bills of Lading for every show/Check the prior day to see if any new shows have been input, pushed forward, or switched from return to cross to avoid inputting duplicates
• Scheduling, creating shows on sales software, and assigning sales reps. Cross-reference the sales calendar with the logistics calendar and check for discrepancies
• Costco Analysis Project: Download and track sales data. Stay ahead of online inventory numbers so we’re never “out of stock” on costco.com BTW
• Double-check the closeout reporting for each show. Email Reps if anything is missing
• Inventory Reconciliation: Check the rep-reported opening inventory vs shipper delivery information. If they match reconcile the inventory. If not email sales rep
• Mid Shipment reconciliation: Check any discrepancies between what was sent by the previous rep and what has arrived at the new location
• End-of-show inventory reconciliation: Cross reference rep notes with Costco reporting to see if inventory is accurate. Find missing inventory or flag sales reps whose numbers don’t align with ending inventory
• Upload the Costco-approved schedule into scheduling and sales software
• Track system and Forecasting: Place stores in a track. Stores are default unassigned to a track meaning inventory analysis will not be available
• Take notes of Sales calls and create emails to send to reps on a weekly basis. Respond to Sales rep questions in emails; if you can not answer, let management know

Preferred Qualifications

Love of food and cooking! Cooking skills and/or experience in the culinary industry a plus

Benefits

• Competitive Salary
• This is a full-time, long-term position
• The position is immediately available and requires entering into an independent contractor agreement with TLNT
• Work from home
• Monday through Friday, 8 am to 5 pm (+/- 2 hours accepted) - PST
• Additional perks