Project Support Services is hiring a
Contract Administrator

Summary

The job is for a Contract Administrator I at the Los Angeles Community College District. The role involves coordinating and managing procurement activities for construction and professional services, ensuring compliance with policies and procedures, and handling multiple projects simultaneously.

Requirements

• Experience: You bring 1-3 years of hands-on experience that aligns perfectly with the responsibilities outlined in this role
• Contract Savvy: You have a solid understanding of standard contract terms and conditions
• Tech Proficiency: You’re not just familiar with Microsoft Excel, Word, and Adobe Acrobat—you’re proficient
• Work Ethic: Your colleagues describe you as reliable, responsive, and positive. Integrity isn’t just a word to you; it’s a way of life
• Quick Learner: You’re a fast learner with a logical mind. Complex processes don’t intimidate you; they inspire you
• Quality-Focused: You have a laser focus on quality and accuracy, understanding that the details matter
• Communication Skills: You excel in communication, both written and verbal
• Project Management: You have a knack for juggling multiple projects at once. Your ability to accurately track and report on the status of concurrent tasks ensures nothing falls through the cracks

Responsibilities

• Collaboration & Coordination: Work closely with project management teams at both the PMO and college sites to develop and prepare procurement packages for general contractors and professional service providers
• Competitive Bidding & Selection Management: Oversee various competitive bidding and selection processes from initial planning to final award
• Pre-Qualification Process Management: Manage the pre-qualification processes for professional and construction services firms
• Adaptability & Versatility: Based on workload and departmental resources, your tasks and responsibilities may shift over time at the discretion of the department supervisor to best serve the needs of the District
• Compliance & Adherence: Maintain strict adherence to all policies, procedures, templates, and applicable laws as part of your daily routine
• Reporting & Quality Control: Manage reporting, tracking, and quality control for all assigned procurement processes, ensuring accuracy and completeness at every stage
• Concurrent Project Management: Handle multiple procurement processes simultaneously, coordinating with various stakeholders to ensure smooth operations

Preferred Qualifications

• Associates Degree: An associate degree, especially in a relevant field, will set you apart
• Project/Program Management Experience: If you've navigated the complexities of program or project management before, your expertise will be highly valued
• Electronic Bidding Software: Familiarity with electronic bidding software is a big plus
• Project Management Software: Experience with project management software will give you an edge

Benefits

• Comprehensive Medical Coverage
• Dental & Vision Care
• 401(k) Retirement Plan
• Generous Sick Pay
• Paid Vacation Time
• Employee Support