Executive Assistant

Summary

Join Pearl Talent and work as a fully remote Design Coordinator and Executive Assistant for a European live music entrepreneur. This full-time, independent contractor role offers a competitive salary and flexible hours, working within overlapping Central European Time (CET). You will manage the entrepreneur's schedule, communications, and various business ventures, including live music and merchandising. Responsibilities include coordinating logistics, working with designers, managing emails, and handling personal tasks. The ideal candidate possesses strong organizational skills, graphic design proficiency (Photoshop or Canva), and experience in high-stakes email and calendar management.

Requirements

• Proficiency in Photoshop or Canva with experience in graphic design
• Experience in calendar and email management, particularly in dynamic, high-stakes environments
• Exceptional written communication skills to maintain a professional and polished tone
• Familiarity with essential digital tools, including Google Workspace (Gmail, Calendar, Sheets, Docs) and scheduling software
• Organized and detail-oriented, capable of managing multiple priorities simultaneously
• Ability to maintain confidentiality and exercise discretion

Responsibilities

• Coordinate logistics for live music and merchandising ventures
• Collaborate with event partners, suppliers, and distribution teams to ensure smooth operations
• Work closely with designers, providing feedback on materials
• Utilize tools like Photoshop or Canva for minor updates or adjustments
• Prioritize, filter, and respond to emails on Joel’s behalf
• Provide summaries of critical communications for efficient review
• Manage schedules, prepare materials for meetings, and prevent conflicts
• Oversee daily errands, organize routines, and plan wellness breaks
• Track expenses, organize receipts, and manage travel arrangements
• Take charge of company's inbox, filter and prioritize messages to minimize interruptions
• Organize essential meetings, preventing scheduling conflicts and ensuring efficient preparation
• Acquaint yourself with the live music/concert and merchandising operations, assisting with immediate logistical tasks
• Begin tracking receipts, managing expenses, and handling daily financial tasks for streamlined support

Preferred Qualifications

• Familiarity with additional tools such as WhatsApp for communication, Shopify for merchandising coordination, Zoom or Google Meet for virtual meetings, and financial tools like Fortnox and Pleo
• Experience working in roles requiring proactive problem-solving and forward-thinking
• Strong interpersonal skills to effectively coordinate across various business and personal tasks

Benefits

• Competitive Salary: Aligned with industry standards for high-level administrative roles
• Remote Work: Fully remote—work from anywhere
• Holiday Adherence: Follows local holidays in your country (UAE, UK, US, or PH)
• Paid Time Off: 10 standard PTO days in line with company policy
• Professional Development: Opportunities for growth through mentorship and access to learning resources
• Global Networking: Collaborate with a diverse, international team
• Work-Life Balance: Flexible working hours to maintain a healthy balance