Executive Assistant

Summary

Join Fetch Rewards as their new Executive Assistant! Supporting 4 executives in Tech, Product, and Engineering, you'll proactively manage calendars, coordinate travel, and serve as a key point of contact. This full-time role, offering remote or in-office options within the US, requires 5+ years of experience in a similar role. You'll need advanced G Suite skills and experience managing multiple executives' schedules. Fetch offers a competitive salary ($88,000-$100,000), equity, comprehensive benefits (medical, dental, vision, pet insurance), 401k matching, paid time off, generous parental leave, and continuing education opportunities. This is a chance to contribute to a fast-growing company with a people-first culture.

Requirements

• 5+ years of experience in relevant Executive Assistant positions OR Project Manager role with similar job requirements
• Ability to present and communicate with executive stakeholders and cross-functional partners
• Advanced experience in Gsuite including slides for presentations
• Direct experience with calendar management for multiple executives
• Ability to prioritize multiple urgent requests, making space for executives to focus on and conduct their day-to-day responsibilities
• Past experience with email management, prioritizing executives communications and managing less urgent outreach directly
• As needed event planning, relevant to executives teams (ex. Offsites, board meetings, etc). Past experience with travel arrangements
• Minimal travel for as-needed offsites, team events, etc

Responsibilities

• Proactively manage executives’ calendars, including making (and shifting) appointments and prioritizing the most sensitive matters
• Planning and coordinating travel arrangements, anticipating and taking care of the “little things” to set executives up for low-stress success when they are away from the office
• Serve as a polished point of contact among executives, employees, clients, and other external partners, responding promptly and getting the details right
• Maintain high level of confidentiality when working with sensitive information
• Escalate relevant information to executives as needed
• Prepare expense reports
• Format information for internal and external communication – memos, emails, presentations, reports, etc
• Maintain comprehensive and accurate corporate records, documents, and reports and take notes or present slides during meetings
• Work collaboratively with stakeholders across the organization, including other EAs, to collaborate, communicate, and manage logistics
• Limited event-planning responsibility including coordinating catering (travel may be needed)

Preferred Qualifications

• Direct tech industry experience is preferred
• Slack experience or similar platforms is preferred
• You translate strategy into plans, connect the dots and execute well with minimal supervision
• You can keep calendars organized and efficient so the executive(s) you support can make the most out of each day and week
• You can work well with many different teams to get results

Benefits

• Equity: We offer employees equity in Fetch, so that everyone can benefit from Fetch’s growth
• 401k Match: Dollar-for-dollar match up to 4%
• Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including your pets
• Continuing Education: Fetch provides ten thousand per year in education reimbursement
• Employee Resource Groups: Take part in employee-led groups that are centered around fostering a diverse and inclusive workplace through events, dialogue and advocacy. The ERGs participate in our Inclusion Council with members of executive leadership
• Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day, as well as our year-end week-long break
• Robust Leave Policies: 20 weeks of paid parental leave for primary caregivers, 14 weeks for secondary caregivers, and a flexible return to work schedule
• Calvin Care Cash: Employees who are welcoming new family members will also receive a one time $2,000 incentive to assist employees with covering the cost of childcare, clothing, diapers and much more!