Executive Assistant

Summary

Join Pathward, a hybrid, remote-office financial empowerment company, as a Part-Time Administrative Assistant! This temporary role (ending March 1, 2025), averaging 10-15 hours per week, supports executive management. You will handle complex travel arrangements, prepare correspondence, coordinate meetings, and collaborate with other administrative staff. The ideal candidate possesses five years of relevant experience, advanced Microsoft Office skills, and exceptional organizational abilities. Pathward offers a competitive salary, performance-based incentives, and a comprehensive benefits package.

Requirements

• High school diploma or equivalent and minimum of five years related experience
• Experience interacting with and supporting senior and executive levels of management required
• Knowledge of administrative practices and procedures, data management methods, basic accounting practices and human resources practices
• Advanced proficiency in Microsoft Office Outlook, Excel, PowerPoint, and Concur SAP. Experience with Ulti-Pro and Nautilus Unity Client is helpful
• Exceptional organizational skills and ability to multi task, with strong attention to detail
• Strong verbal and written communication skills
• Team player, ability to inspire trust and promote collaboration

Responsibilities

• Deals professionally with all levels of internal and external management
• Takes initiative in executives’ absence and works independently
• Arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings
• Composes correspondence and reports for own or executives’ signature
• Executes under tight timeframes; multi-task and prioritize tasks
• Demonstrates a high level of integrity
• Collaborates with other administrative staff to accomplish work assignments
• Coordinates all aspects of executives’ appointments, meetings, partner visits and conference calls
• Prepares and distributes professional quality documents, reports or presentations
• Coordinates on-site and off-site meetings for executives
• Assist Corporate Event Planner with coordination of on-site and off-site meetings
• Perform other duties as assigned
• Compiles and submits expense reports for leaders

Benefits

• Health insurance
• 401(k) retirement benefits
• Life insurance
• Disability benefits
• Paid time off
• Annual performance-based incentive opportunity