Executive Assistant

Summary

Join a dynamic team as an Executive Assistant in Sales and play a crucial role in enhancing the efficiency of our sales executives by taking charge of all low-touch sales pipeline tasks.

Requirements

• Proven experience as an Executive Assistant in finance or sales; industry-specific experience is a plus
• Proficient in ACCULYNX for roofing sales and billing (training available if needed)
• Experienced with Pipedrive for CRM, Google Chat, WhatsApp, and email communication tools
• Strong analytical and strategic thinking abilities
• Excellent organizational and planning skills with keen attention to detail
• Proactive, process-driven, and adaptable, with a strong focus on following through on commitments and meeting high standards
• Effective in written and oral communication, capable of motivating others, and working collaboratively within a team

Responsibilities

• Organize and prepare daily schedules, ensuring the sales executives are well-prepared for meetings and calls
• Monitor and manage the sales executives' inboxes to ensure timely responses and organization
• Handle various administrative tasks to maintain smooth daily operations
• Review and complete tasks in Pipedrive to keep the sales pipeline updated and on track
• Project Creation in CompanyCam: Set up new projects in CompanyCam
• Roof Measurement: Use Daft Logic to measure roofs and capture screenshots for documentation
• Data Upload: Upload measurements and screenshots into Acculinks for accurate record-keeping
• Collect and compile weekly sales metrics
• Enter the gathered data into Bloom for reporting and analysis

Preferred Qualifications

• Experience working with remote teams
• Familiarity with EOS and Bloom for driving meetings and gathering metrics (training provided if necessary)
• Bilingual proficiency in a second language

Benefits

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance