Executive Assistant (Tech Startup Experience)

Summary

Join our team as an Executive Assistant and play a crucial role in the smooth operation of our executive team. You will manage complex calendars, arrange travel plans, and assist with operational support. This position offers a unique opportunity to work closely with a talented team on a mission to transform lives through innovative AI-driven cell therapy solutions.

Requirements

• Has proven experience working as an Executive Assistant supporting C-level executives in a tech start-up / early stage company or supporting executives from a large corporation
• Is proficient in the following tools: Gmail, Slack, WhatsApp, Notion, Google Calendar, Clockwise, DocuSign, Microsoft Office (MSFT), Brex & Notion
• Self-motivated & Proactive: Works independently with minimal supervision, takes initiative, and finds creative solutions
• Calm Under Pressure: Maintains composure in a fast-paced environment with changing priorities
• Time Management & Multitasking: Excellent at managing time and handling multiple tasks efficiently
• Detail-Oriented & Organized: Meticulous and highly organized in all aspects of work
• Effective Communicator & Tech-Savvy: communicates clearly with team members and clients; comfortable with learning and using new software tools

Responsibilities

• Scheduling/Time Management: Managing complex calendars for the CEO and five other founders, scheduling meetings, and setting timely reminders
• Travel Management: Arranging domestic and international travel, including flight reservations, hotel accommodations, and other transportation needs
• Administrative Tasks: Managing logistics for events, including internal team on-site, company events, and conferences
• Operational Support: Assisting with ad-hoc projects, research, and analysis, such as expense tracking, invoice processing, and other administrative tasks as required

Benefits

• HMO coverage on your 30th day
• Avenues for career progression and development, potential to advance into leadership roles