Grant Administrator

Summary

Join Commonwealth Fusion Systems as a Grant Administrator and coordinate and manage the company's Federal and State grants. You will oversee the accounting setup, administration, reporting, and closeout of grants. Daily tasks include monitoring grant expenses, reviewing financial transactions, maintaining documentation, and responding to inquiries. Monthly responsibilities involve preparing financial reports, reconciling accounts, and generating progress reports. Quarterly tasks include compiling performance reports, conducting budget analysis, and updating risk assessments. Annual responsibilities include coordinating audits, preparing annual reports, and developing grant closeout procedures. This role requires a Bachelor's degree, 5+ years of experience in federal grant administration, and knowledge of federal regulations.

Requirements

• Bachelor's in a Business or Accounting Related Field
• 5+ years of experience in federal grant or contracts administration
• Experience in federal grant management systems (SAM.gov, etc)
• Demonstrated knowledge of federal regulations (2 CFR 200, FAR, SEFA)
• Excel/Google Sheets
• Major ERP Systems
• Perform activities such as typing or sitting for extended periods of time
• Dedication to safety to mitigate industrial hazards that may include heat, cold, noise, fumes, strong magnets, lead (Pb), high voltage, and cryogenics
• Willingness to occasionally travel or work required nights/weekends/on-call

Responsibilities

• Monitor and track grant expenses, ensuring alignment with approved budgets and compliance with federal cost principles
• Review and document grant-related financial transactions, including vendor payments and expense reimbursements
• Maintain detailed documentation of grant activities, expenditures, and communications
• Respond to inquiries from program staff, federal agency representatives, and other stakeholders
• Coordinate with project teams to ensure proper implementation of grant activities
• Track project timelines and deliverables to ensure completion within grant periods
• Prepare and submit monthly financial reports to federal funding agencies
• Reconcile grant accounts and review budget variances
• Generate internal progress reports for leadership team review
• Conduct compliance reviews of grant expenditures and activities
• Facilitate monthly meetings with project teams to review grant progress
• Process draw-down requests for federal funds
• Ensure timekeeping meets Federal requirements and reconcile salaries and wages with accounting team
• Compile and submit quarterly performance reports to federal agencies
• Conduct detailed budget analysis and projections
• Update risk assessments and mitigation strategies
• Review and update policies and procedures as needed
• Coordinate quarterly program reviews with stakeholders
• Prepare specialized reports required by specific federal agencies
• Coordinate annual audit preparations for federal grants
• Prepare and submit annual performance reports
• Develop and maintain grant closeout procedures
• Review and update internal control systems
• Assist in preparing continuation or renewal applications
• Partner with Compliance team to update and maintain grant related procedures and policies

Preferred Qualifications

• Experience working with Department of Energy
• CGMS Certification
• Odoo
• Tableau

Benefits

• Competitive compensation with equity
• 12.5 Company-wide Holidays
• Flexible vacation days
• 10 sick days
• Generous parental leave policy
• Health, dental, and vision insurance
• 401(k) with employer matching
• Professional growth opportunities
• Team-building activities