Operations Administrator

Summary

Join a growing entrepreneurial HOA Management holding company acquiring and expanding businesses long-term. This role offers the challenge of building an outreach program and becoming a key dealmaker in a dynamic industry. You will have the autonomy to set goals for yourself and a team while contributing wherever needed. The company acquires and operates HOA management companies, prioritizing the preservation of acquired companies' unique cultures and employee bases. This position is fully remote within 30 miles of downtown Chicago, offering a competitive salary and benefits package, along with professional development opportunities.

Requirements

• Bachelor’s degree in Business Administration, Real Estate, or a related field preferred
• 2+ years of experience in operations, administration, or property management
• Strong organizational and multitasking skills with attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, AppFolio)
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively in a team environment

Responsibilities

• Manage day-to-day administrative tasks, including correspondence, scheduling, and documentation
• Maintain and organize property records, contracts, and compliance documents
• Prepare and distribute operational reports, meeting agendas, and minutes
• Serve as the primary point of contact for vendors, contractors, and service providers
• Coordinate property maintenance requests and ensure timely resolution of tenant issues
• Assist in the onboarding of new properties, ensuring all operational systems are in place
• Track and process invoices, vendor payments, and expense reports
• Support budget preparation and monitor operational expenses
• Collaborate with the accounting team to ensure accurate financial reporting
• Ensure adherence to local, state, and federal regulations for property operations
• Maintain and update lease agreements, insurance records, and other critical documents
• Assist in the preparation of compliance audits and regulatory filings
• Act as a liaison between property managers, tenants, and leadership
• Support internal teams with project coordination and cross-departmental initiatives
• Ensure clear and timely communication regarding operational updates

Preferred Qualifications

Knowledge of Chicago real estate regulations and compliance is a plus

Benefits

• This is a fully remote position in the Chicagoland area. Applicants must live within 30 miles of Downtown Chicago
• Competitive salary and benefits package
• Opportunities for professional growth and development
• A dynamic and collaborative work environment