People Operations Assistant

Summary

Join Buckner International's People Operations team as a temporary People Operations Assistant in Dallas, TX (remote). You will provide crucial support to senior leadership, managing calendars, communications, and various administrative tasks. This role demands excellent communication, organizational skills, and the ability to handle multiple projects simultaneously. A minimum of 7 years of relevant experience supporting senior leaders is required, along with a high school diploma or GED. The position involves managing expense reports, processing invoices, and acting as a liaison between senior leaders. The successful candidate will demonstrate strong customer service skills and a commitment to Christian principles, as Buckner International is a faith-based organization.

Requirements

• High School Diploma (or G.E.D)
• Minimum 7 years prior related experience, including working directly with senior leaders
• Consistently demonstrate excellence in customer service while representing the People Operations office to both internal and external constituents
• Ability to act with integrity, maintain confidentiality, be detail-oriented, define problems, draw conclusions, and make decisions expeditiously
• Excellent communication and presentation skills
• Proven track record of simultaneously and effectively managing multiple complex projects
• Recognition that the organization is a faith-based organization operating with a commitment to Christian principles
• Ability to use up to 50 pounds of force occasionally, and /or up to 20 pounds of force frequently, and /or up to 10 pounds of force continuously to move objects
• Ability to walk frequently; occasionally stand for prolonged periods of time; occasionally required to squat, climb stairs, kneel and twist. Required to sit for prolonged periods of time, including extensive airline travel

Responsibilities

• Develop and maintain the departmental calendar for the People Operations and Internal Communications teams
• Effectively handle all types of communication, including correspondence with internal and external constituents
• Meet regularly with the SVP, Chief People & Internal Communications Officer, and the VP, People Operations, to discuss and follow up on communication and activities
• Keep the SVP, Chief People & Internal Communications Officer, and the VP, People Operations, informed of communication and activities handled in their absence
• Serve as liaison between the SVP, Chief People & Internal Communications Officer, and the VP, People Operations, and others
• Exercise excellent discernment skills to identify, analyze, and determine effective management of all issues, concerns, and day-to-day communication in the office independently, one-on-one with the SVP, Chief People & Internal Communications Officer, and the VP of People Operations. Make independent decisions in accordance with guidelines
• Initiate professional assertiveness when necessary to handle matters
• Prepare presentations to support the SVP, Chief People & Internal Communications Officer, and the VP of people Operations
• Accurately and timely prepare, audit, and process People Operations invoices for payment
• Accurately complete expense reports for the SVP, Chief People & Internal Communications Officer, VP, People Operations, and other designated staff as required
• Manage, review, prepare, and monitor expense reports in a timely manner. Provide technical support and training for People Operations staff to ensure accurate expense reporting
• Review and accurately process mail and other forms of correspondence in a timely manner