People Operations Coordinator

Summary

Join Cobalt's People Operations team as an entry-level Coordinator! This crucial role supports employees throughout their lifecycle, from onboarding to offboarding. You'll provide administrative support, solve problems collaboratively, and handle confidential information within our HRIS. The ideal candidate is passionate about HR, thrives in fast-paced environments, and possesses a solution-oriented approach. This position reports to the Chief People Officer and offers a remote-first model with flexible hours. We offer competitive compensation, equity, and a comprehensive benefits package.

Requirements

• You are located in Eastern Time Zone or Central Time Zone
• 0-1 year of professional experience, including internships or relevant coursework in Human Resources, Business Administration, or a related field
• Excellent verbal and written communication skills and attention to detail
• Ability to multitask and adapt in a fast-paced environment
• A proactive attitude and willingness to learn and take on new challenges

Responsibilities

• Support various HR processes, including onboarding, employee culture and engagement, workplace support, offboarding, and employee lifecycle changes
• Lead the handoff between Recruiting and People, including work permit and document processing
• Help to set up the onboarding plan for the new joiners
• Host our monthly onboarding classes while setting up new hires for success at lightning speed for successful onboarding, which includes preparing welcome materials and coordinating orientation sessions
• Process new hire documentation and maintain accurate records in the HR system
• Ad hoc duties as required
• Maintain and update employee records and HR databases
• Overseeing and issuing employment contracts, amendment letters, ad hoc salary and bonus letters
• Responsible for responding to general HR inquiries via Jira, Slack, and email
• Uploading and editing the Confluence page when necessary, with HR updates
• Processing benefits every month
• Ensure HR Tickets are responded to within SLA timescales and to a high standard
• Support in optimizing new processes and tools to provide a great employee experience
• Maintain our employee handbook to ensure compliance and to keep it up to date with our latest policies
• Support to ensure the accuracy of employee data throughout multiple interfaces
• Help manage various touch points throughout the employee life-cycle, such as onboarding sessions
• Assist with benefits administration and respond to employee inquiries
• Ad hoc duties as required
• Support the planning and execution of employee engagement initiatives and events
• Collaborate with the team on engagement activities and assist with organizing events (i.e., company challenges, wellness challenges, global volunteering days, meet-ups, etc.)
• Help manage internal communications related to HR programs and policies
• POC for the People Team’s inbound and outbound mail, shipping, phone calls
• Manage relationships and contracts with HR vendors and service providers
• Ad hoc duties as required

Preferred Qualifications

• Bachelor's degree in Business, HR, Technology, or equivalent relevant work experience
• Experience with a global organization
• Experience working at software companies and supporting software employees
• HRIS-related experience with HiBob and Paylocity
• ATS-related experience with Greenhouse

Benefits

• Remote-first working model and flexible hours
• Work in an international, dynamic, and passionate environment with a company culture focused on learning and development
• Mentorship and training programs to help you build a successful career in People Operations
• Grow in a passionate, rapidly expanding industry operating at the forefront of the Pentesting industry
• Work directly with experienced senior leaders with ongoing mentorship opportunities
• Earn competitive compensation and an attractive equity plan
• Save for the future with a 401(k) program (US)
• Benefit from medical, dental, vision, and life insurance (US)
• Leverage stipends for: Wellness
• Leverage stipends for: Work-from-home equipment & wifi
• Leverage stipends for: Learning & development
• Make the most of our flexible, generous, paid time off, and leave options