People Operations Coordinator

Summary

Join Cobalt's People Operations team as an entry-level Coordinator and support various HR processes, including onboarding, employee culture and engagement, workplace support, offboarding, and employee lifecycle changes. You will provide critical administrative support and collaborative problem-solving, processing confidential information, executing onboarding/offboarding activities, and responding to employee inquiries. The ideal candidate is passionate about People Operations/HR, thrives in fast-paced environments, and approaches tasks with a can-do attitude. This role reports to the Chief People Officer and offers a remote-first working model with flexible hours. The position requires 0-1 year of experience and excellent communication skills. A bachelor's degree is preferred.

Requirements

• You are located in Eastern Time Zone or Central Time Zone
• 0-1 year of professional experience, including internships or relevant coursework in Human Resources, Business Administration, or a related field
• Excellent verbal and written communication skills and attention to detail
• Ability to multitask and adapt in a fast-paced environment
• A proactive attitude and willingness to learn and take on new challenges

Responsibilities

• Support various HR processes, including onboarding, employee culture and engagement, workplace support, offboarding, and employee lifecycle changes
• Onboarding: Lead the handoff between Recruiting and People, including work permit and document processing
• Help to set up the onboarding plan for the new joiners
• Host our monthly onboarding classes while setting up new hires for success at lightning speed for successful onboarding, which includes preparing welcome materials and coordinating orientation sessions
• Process new hire documentation and maintain accurate records in the HR system
• Ad hoc duties as required
• Maintain and update employee records and HR databases
• Overseeing and issuing employment contracts, amendment letters, ad hoc salary and bonus letters
• Responsible for responding to general HR inquiries via Jira, Slack, and email
• Uploading and editing the Confluence page when necessary, with HR updates
• Processing benefits every month
• Ensure HR Tickets are responded to within SLA timescales and to a high standard
• Support in optimizing new processes and tools to provide a great employee experience
• Maintain our employee handbook to ensure compliance and to keep it up to date with our latest policies
• Support to ensure the accuracy of employee data throughout multiple interfaces
• Help manage various touch points throughout the employee life-cycle, such as onboarding sessions
• Assist with benefits administration and respond to employee inquiries
• Ad hoc duties as required
• Support the planning and execution of employee engagement initiatives and events
• Collaborate with the team on engagement activities and assist with organizing events (i.e., company challenges, wellness challenges, global volunteering days, meet-ups, etc.)
• Help manage internal communications related to HR programs and policies
• POC for the People Team’s inbound and outbound mail, shipping, phone calls
• Manage relationships and contracts with HR vendors and service providers
• Ad hoc duties as required

Preferred Qualifications

• Bachelor's degree in Business, HR, Technology, or equivalent relevant work experience
• Experience with a global organization
• Experience working at software companies and supporting software employees
• HRIS-related experience with HiBob and Paylocity
• ATS-related experience with Greenhouse

Benefits

• Remote-first working model and flexible hours ✨
• Work in an international, dynamic, and passionate environment with a company culture focused on learning and development 🎉
• Mentorship and training programs to help you build a successful career in People Operations
• Grow in a passionate, rapidly expanding industry operating at the forefront of the Pentesting industry
• Work directly with experienced senior leaders with ongoing mentorship opportunities
• Earn competitive compensation and an attractive equity plan
• Save for the future with a 401(k) program (US)
• Benefit from medical, dental, vision, and life insurance (US)
• Wellness
• Work-from-home equipment & wifi
• Learning & development
• Make the most of our flexible, generous, paid time off, and leave options