Project Coordinator

Summary

Join BPM as a Project Coordinator in the PMO and support successful project execution by coordinating intake requests, maintaining project tracking systems, and assisting with cross-functional communications. You will ensure timely updates to project management platforms, schedule and coordinate meetings, and assist in conducting discovery calls. Your role is central to ensuring transparency, organization, and momentum across the project lifecycle. You will work under the guidance of PMO leadership and support both IT and business-facing initiatives, helping maintain alignment between project requests and strategic goals. The position offers opportunities for professional development and a collaborative work environment. BPM values its employees and offers a comprehensive benefits package.

Requirements

• High school Diploma required; Associate’s or Bachelor’s degree in Business, Communications, or related field preferred
• Minimum 2 years of experience as a Project Coordinator or similar role, preferably in a professional services or internal PMO environment
• Demonstrated experience working cross-functionally with business and technical teams
• Experience supporting project lifecycle activities from intake through execution
• Excellent verbal and written communication skills with a professional and polished demeanor
• Highly organized and detail-oriented; able to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Intermediate to advanced knowledge of Excel for tracking and reporting purposes
• A proactive and resourceful problem solver, comfortable in fast-paced, evolving environments

Responsibilities

• Coordinate intake request processes, track statuses, and follow up with stakeholders to ensure timely progression
• Maintain and update Monday.com boards and other PMO systems to reflect real-time project and intake statuses
• Schedule, coordinate, and facilitate project-related meetings, including intake discussions, discovery calls, and status check-ins
• Participate in discovery calls to document high-level business needs, dependencies, and risks
• Capture meeting notes, action items, and follow-ups; ensure documentation is shared and accessible
• Prepare and distribute project status reports, intake summaries, and ad hoc dashboards for stakeholders
• Monitor project activity and timelines to identify potential delays or risks; escalate concerns appropriately
• Support PMO-led improvement initiatives such as template standardization, process documentation, and reporting automation
• Foster a culture of collaboration, transparency, and accountability across requestors, project teams, and leadership
• Assist Project Managers on larger initiatives and may independently manage small internal operational improvement projects

Preferred Qualifications

• Project management coursework or foundational training (e.g., PMI, CAPM prep) preferred
• Experience using Monday.com, Smartsheet, or other project management platforms strongly preferred
• Familiarity with collaboration tools such as Microsoft Teams, Zoom, and SharePoint
• CAPM or other project-related certifications a plus

Benefits

• Total rewards package: from flexible work arrangements to personalized benefit structures and financial compensation options that give you choice and flexibility
• Well-being resources: interactive wellness platform and incentives, an employee assistance program and mental health resources, and Colleague Resource Groups (CRGs) that provide safe spaces for colleagues to share, be heard, feel valued and deepen connections
• Balance & flexibility: 14 Firm Holidays including 2 floating, Flex PTO, paid family leave, winter break, summer hours, and remote work options, so you can balance challenging yourself with taking care of yourself
• Professional development opportunities: A learning culture with CPA exam resources and bonuses, tuition reimbursement, a coach program, and live classes, workshops, and seminars through BPM University