Project Coordinator

Summary

Join our team as a Project Coordinator and become a crucial member of our Project Management team. You will support Project Managers in ensuring efficient and effective project delivery. Key responsibilities include managing project documentation and schedules, maintaining tracking systems, preparing project health reports, and coordinating resources. You will manage small to medium-sized client-facing IT projects, proactively resolve issues, and foster stakeholder engagement. This role requires a Bachelor's degree or equivalent experience, 2-4 years of project coordination experience, and strong organizational and communication skills. We offer a comprehensive benefits package including unlimited PTO, paid parental leave, profit sharing, 401k contributions, subsidized health insurance, and a supportive work environment.

Requirements

• Bachelor’s degree in computer science, information systems, project management, business management, or related field, or equivalent professional experience
• Proven experience as a Project Coordinator with 2-4 years in project management
• Must be based in the United States

Responsibilities

• Provide comprehensive support to Project Managers in planning and tracking project deliverables, tasks, milestones, resources, and financials
• Organize and maintain up-to-date project documentation, ensuring accuracy and timely updates
• Prepare and present weekly project health reports, adjusting project schedules or plans as needed
• Manage small to medium-sized client-facing IT projects, maintaining a client-centric approach
• Proactively identify and resolve project issues, fostering effective stakeholder engagement
• Perform additional duties as required, demonstrating flexibility and adaptability

Preferred Qualifications

• Global logistics and shipping experience
• Experience in client success, customer service, or high-volume coordination and scheduling
• Proven ability to develop strong relationships and build trust with diverse internal and external stakeholders
• Demonstrated soft skills and the ability to effectively employ a diplomatic customer service approach
• Integrity, commitment, and leadership qualities
• Effective negotiation and influencing skills in resource-limited environments
• Eagerness to learn, grow, and take on increasing responsibilities
• Strong written, verbal, and organizational skills, with a focus on critical thinking
• Proactive, preventive mindset with a willingness to acquire new skills
• Inquisitive nature, with the ability to seek additional information for resolving uncertainties
• Proficiency in project planning tools such as SmartSheet, Microsoft Project, Salesforce, NetSuite, etc

Benefits

• Unlimited Paid Time Off (PTO)
• Paid Parental Leave
• Quarterly profit sharing for all employees
• Company-funded 401k contributions
• Subsidized individual & family health insurance plans
• Transparent, candid culture with 1:1 coaching, quarterly performance reviews, and a consistent feedback loop