Remote Chief Executive Assistant

Summary

Join Squared Away as a Chief Executive Assistant in a fully remote role, supporting top-tier clients with unmatched dedication and perseverance. This position will transition to an independent contractor (1099) role on January 1, 2025.

Requirements

• Experience: At least 1 year of administrative experience, with a strong understanding of calendar management, travel planning, and startup/venture capital support
• Tools: Experience with platforms such as Slack, Google Drive, Microsoft Excel, Salesforce, Canva, CRM platforms, and QuickBooks
• Education: A high school diploma is required; an Associate's degree or higher is preferred for internal promotion opportunities
• Skills: Strong attention to detail, excellent organizational and communication skills, and the ability to work independently in a fast-paced environment
• Technology: Must have a fully functioning mobile phone and computer (not a Chromebook or tablet) for client platforms

Responsibilities

• Proactive Client Support: Anticipate client needs and provide proactive solutions, including managing scheduling conflicts, project management, event planning, and daily operations
• Relationship Building: Build professional relationships with clients based on trust and reliability, demonstrated through strong communication and presentation skills
• Email Management: Actively manage and prioritize client email communications
• Scheduling: Coordinate meetings with internal and external clients, ensuring availability across time zones
• Executive-Level Support: Facilitate executive tasks such as booking travel, submitting expense reports, and supporting fundraising efforts, lead generation, and more

Benefits

• $22/hour pre-tax for all plan levels (15 hours/month up to 160 hours/month). Part-time or Full-time is your choice! Client plans are split at 55/45 - with 55% going to the assistant
• Internal Growth Opportunities: We also offer internal managerial positions that are W-2 roles, where employees work with clients. These positions will be posted as they become available
• Transition to 1099: Effective January 1, 2025, this role will transition to an independent contractor (1099) position, with competitive rates and flexible hours. Client plans will be split at 60/40 - with 60% going to the assistant