Remote Operations Associate

Summary

Join Educate!'s dynamic team as an Operations Associate, supporting HR, administration, and accounting functions for the US/Europe Team. The ideal candidate is highly detail-oriented, agile, and has strong project management and organizational skills.

Requirements

• 2-5 years of experience in a similar role, preferably in a fast-paced environment
• Excellent organizational skills and natural sense of how to prioritize a wide range of important tasks
• Strong attention to detail and ability to follow through and follow up
• Strong communication and interpersonal skills, with the ability to collaborate effectively with team members at all levels
• Proficiency in Google Workspace, Microsoft Office Suite and other relevant software applications – you are adept at learning new tools and technologies
• Self-directed and nimble – you don’t need daily direction from a manager to know how to spend your time. You are an “expert learner” and are naturally curious and good at figuring things out
• A positive attitude and healthy dose of humility – you know your value and find serving in a supportive role rewarding

Responsibilities

• Assist in the implementation and maintenance of systems and tools to enhance operational efficiency
• Support in the management of vendor relationships and procurement activities
• Assist in project management and coordination of cross-functional initiatives
• Help maintain Educate! website, including keeping job postings and staff profiles up to date
• Assist with conference registration and other logistics
• Coordinate international travel arrangements for various team members
• Assist with scheduling of All Hands calls
• Handle general office management tasks, including purchasing and tracking laptops for the team
• Handle various HR administrative tasks, including onboarding and offboarding of employees, contract creation, and maintaining employee records and databases
• Assist in the implementation and maintenance of US/Global HR policies and procedures
• Maintain tracker for monthly European payrolls; ensure all payroll was approved and fully processed
• Draft and send monthly report of all US / Europe HR happenings (e.g. new onboardings, offboardings, benefit changes, etc.)
• Assist in some financial operations, including accounts payable and budget tracking
• Assist the Controller with preparing basic reports and analyses
• Support the Controller in monitoring financial transactions and ensuring compliance with internal policies and procedures

Benefits

• Health insurance with global coverage covered at 100% for employees and 50% for dependents
• Flexible work hours and ability to work remotely
• 403(b) retirement savings account with 3% match after 3rd anniversary
• Generous paid leave including one week of office closure over the winter holidays