Assistantly is hiring a
Executive Assistant

Summary

Join a dynamic community at Assistantly as an Executive Assistant, where you'll be the backbone of our clients' operations, ensuring everything runs smoothly behind the scenes.

Requirements

• 2+ years of proven experience as an Administrative or Executive Assistant
• Exceptional time management and organizational skills
• Ability to multitask and prioritize effectively
• Strong communication and interpersonal skills
• Customer-centric and proactive approach
• Proficiency in Microsoft Office/Google Suite and other relevant software tools
• Reliable internet connection and a home office setup conducive to remote work
• Ability to work independently with minimal supervision
• Initiative and self-direction
• Lifelong learner with a naturally curious personality, always eager to improve and adapt

Responsibilities

• Organize and manage the executive’s schedule, including meetings, appointments, and travel arrangements
• Manage emails, phone calls, and other correspondence, responding on behalf of the executive as needed
• Assist with tracking deadlines, milestones, and deliverables, ensuring projects stay on course
• Liaise with other team members and departments to ensure smooth communication and workflow
• Anticipate the executive’s needs and proactively address them to enhance productivity
• Organize and maintain digital files and documents, ensuring they are easily accessible
• Handle expense tracking, invoice processing, and document formatting with precision
• Act as a point of contact between the executive and external stakeholders, including clients, partners, and vendors
• Manage and coordinate travel plans, including booking flights, accommodations, and transportation
• Prepare agendas, materials, and minutes for meetings, ensuring the executive is well-prepared
• Effectively prioritize tasks, manage the executive’s to-do list, and ensure deadlines are met
• Manage and execute special projects as assigned by the executive, delivering high-quality results
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times

Benefits

• Competitive pay
• Above market starting pay scale
• Permanent work-from-home opportunities
• Part-time and full-time positions available
• Health & Wellness Allowance
• Paid Time Off (PTO)