Executive Assistant

Summary

Join Prompt as we revolutionize healthcare with modern software, and support the CEO and CFO as Executive Assistant. Manage busy schedules, maintain relationships, and be an effective communicator with a deep administrative skill set.

Requirements

• Bachelor’s degree preferred
• Minimum of 5 years of professional experience, 3 of which include supporting multiple C-Suite executives
• Exceptional interpersonal skills with a friendly, positive, and professional demeanor
• Advanced skills in Word, Excel, PowerPoint, Google Workspace, Slack
• Proven ability to handle multiple tasks simultaneously, shift gears quickly, and meet deadlines in fast-paced, dynamic environment while maintaining professional composure
• Demonstrated history of being highly organized and detail oriented
• Strong oral and written communication skills. Able to communicate effectively and professionally with staff and management
• Solid analytical, research, critical thinking, and decision-making skills

Responsibilities

• Manage complex calendar management: Updating meeting cadences to reflect business priorities, aligning with the CEO and CFO on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
• Heavy email and schedule management for the CEO and CFO
• Support the CEO and CFO in preparation of team meetings, including preparation of meeting content, capture action items and circulate meeting notes as needed
• Support the CEO and CFO in preparation for events, including researching event location, logistics management, and preparing event content
• Arrange company events outside of the workplace such as meal reservations, client outings, community engagement events, and employee appreciation events
• Special projects or other administrative tasks as assigned

Benefits

• Competitive salaries
• Remote/hybrid environment
• Potential equity compensation for outstanding performance
• Flexible PTO
• Company-wide sponsored lunches
• Company paid disability and life insurance benefits
• Company paid family and medical leave
• Medical, dental, and vision insurance benefits
• Discounted pet insurance
• FSA/DCA and commuter benefits
• 401k