Executive Assistant

Summary

Join Wing, a company redefining the future of work, as a remote Executive Assistant! This role requires managing various administrative tasks, including financial record-keeping, data analysis, and communication. You will coordinate schedules, handle travel arrangements, and support marketing efforts. The ideal candidate possesses at least three years of experience supporting C-level executives, a bachelor's degree, and excellent communication skills. Wing offers competitive benefits, including health insurance, performance incentives, paid training, and a fully remote work environment.

Requirements

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Responsibilities

• Create and send statements or invoices, track payments, and record company expenses
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis)
• Store and organize documents and files
• Prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
• Research products, purchase goods & secure samples
• Store, update & collect information for marketing and sales campaigns through a CRM system
• Monitor projects, conduct internal communication & organize company data
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings
• Prepare itineraries, book hotels, rental cars, etc
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
• Synthesize data & other content into cohesive reports and presentation slides
• Upload videos, manage negative reviews, and keep the account profile up to date
• Ad hoc tasks

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay