HR Operations Specialist

Summary

Join Ubisoft Ukraine as an HR Operations Specialist and ensure comprehensive support for all employees. Maintain compliance with the Labor Code of Ukraine, automate HR processes, and provide data analysis and reporting. Coordinate expat support, draft HR policies, and administer employee benefits. Collaborate with various departments and contribute to process improvement projects. The role requires 3+ years of experience, deep knowledge of Ukrainian labor law, and strong MS Office skills. Proactive, detail-oriented individuals comfortable with ambiguity are preferred.

Requirements

• 3+ years of experience in a similar position
• Deep knowledge of the Labor Code of Ukraine and related legislation
• Good command of MS Excel & MS Office (mail merge, pivot tables, VLOOKUP, basic formulas) and the ability to learn to manage additional software applications
• Good command of English (written and spoken)
• Proactive, process-minded with attention to detail
• Comfortable working with ambiguity or shifting priorities
• Able to meet deadlines. Experience in managing high workload and solving complicated issues
• Experience of working in a fast-paced environment

Responsibilities

• Keep all HR documentation and practices fully compliant with the Labor Code of Ukraine and related regulations
• Prepare and maintain paper flow for hiring, terminations, transfers, leave, etc
• Serve as the go-to expert on labor-law questions
• HR process automation: continuously review and enhance onboarding and off-boarding workflows in partnership with local and global tech teams
• Provide HR analytics, reports, and audit support by leveraging HR information systems & databases as per requests
• Coordinate immigration-document validity for expatriate staff of around 5-10 employees and coordinate timely renewals with the external provider
• Draft and update HR policies and procedures for all contract types (OE, GIG, B2B) in cooperation with G&A teams; be the main contact for HRBPs on these topics
• Administering medical and life-insurance programs in collaboration with the insurance broker
• Finalize monthly timesheets in the company systems
• Work closely with Finance, Legal, and other G&A functions on shared processes and initiatives
• Contribute to continuous-improvement activities and broader HR operations projects

Benefits

• We Are an Inclusive and Veteran-Friendly - company Ubisoft Ukraine strives to create an inclusive work environment where veterans can easily integrate and grow their careers
• 20 annual vacation days, additional leave for volunteering, parental leave, and special occasions
• Sabbaticals and long-term leave options are also available
• Temporarily Flexible Work Model - during this challenging time, you have the flexibility to choose where you work — remotely or from our Kyiv and Odesa offices
• Access Ubisoft’s learning platform, training programs, English & French classes, and a structured career development plan
• Participate in leadership programs tailored to Ubisoft’s business environment
• A modern office featuring sports facilities, a Fun Hub, and a shelter
• We foster a welcoming and inclusive environment, ensuring accessibility for individuals of all abilities
• Work with the latest hardware, benefit from dedicated IT support, and receive a home office setup for remote work
• Premium health insurance, psychological support, gym memberships, mindfulness sessions, and wellness activities
• Free bicycles for commuting
• Additional time off for social initiatives, office celebrations, game release events, and after-work activities
• Recreational areas with board games, video games, and a Ubi-library
• Enjoy a collection of Ubisoft games across all platforms