Remote Administrative Assistant

Summary

Join our client, an innovative aerospace company, as their proactive and organized Administrative Assistant! This fully remote position (9 AM - 5 PM EST) offers the chance to support executives with calendar management, travel coordination, and various administrative tasks. The ideal candidate will possess strong communication and organizational skills, along with experience in operations or administrative support. Responsibilities include managing executive calendars, coordinating travel, performing data entry, and providing operational support. The successful candidate will demonstrate efficient calendar management, proactive communication, and smooth travel arrangements, ensuring accurate data entry and organized CRM support.

Requirements

• 2+ years of experience in an administrative or operational role, preferably with experience in calendar management, travel coordination, and data entry
• Highly organized with excellent time management and multitasking abilities
• Strong written and verbal communication skills in English, with the ability to communicate effectively with internal and external stakeholders
• Proficient in using spreadsheets, email management tools, and other office software

Responsibilities

• Manage and maintain executives' calendars, scheduling meetings, and coordinating with internal and external stakeholders
• Assist with responding to emails, handling follow-up communication, and ensuring timely responses
• Handle all aspects of team travel, including booking flights, hotels, and other accommodations, ensuring seamless travel arrangements
• Perform data entry tasks using spreadsheets, with light bookkeeping responsibilities to assist the finance team
• Support the team with CRM-related tasks and data tracking
• Provide general operational support to the team, ensuring all tasks are completed efficiently and accurately
• Assist with other administrative duties as required, such as organizing documents, scheduling, and follow-up tasks

Preferred Qualifications

• A background in operations is highly preferred
• Experience with CRM systems is highly preferred but not required

Benefits

Fully-Remote (Work from Home), 9 AM - 5 PM EST