Remote Administrative Assistant

Summary

Join our innovative aerospace company as an Administrative Assistant, supporting executives with calendar management, travel coordination, and administrative tasks. The ideal candidate will have strong communication skills, be highly organized, and possess a background in operations or administrative support.

Requirements

• 2+ years of experience in an administrative or operational role
• A background in operations is highly preferred
• Experience with CRM systems (Zoho experience is highly preferred but not required)
• Highly organized with excellent time management and multitasking abilities
• Strong written and verbal communication skills in English, with the ability to communicate effectively with internal and external stakeholders
• Proficient in using spreadsheets, email management tools, and other office software

Responsibilities

• Manage and maintain executives' calendars, scheduling meetings, and coordinating with internal and external stakeholders
• Assist with responding to emails, handling follow-up communication, and ensuring timely responses
• Handle all aspects of team travel, including booking flights, hotels, and other accommodations, ensuring seamless travel arrangements
• Perform data entry tasks using spreadsheets, with light bookkeeping responsibilities to assist the finance team
• Support the team with CRM-related tasks and data tracking
• Provide general operational support to the team, ensuring all tasks are completed efficiently and accurately
• Assist with other administrative duties as required, such as organizing documents, scheduling, and follow-up tasks